The Media Consent Form is essential for any organization in Ireland that captures and uses images, videos, or audio recordings of individuals for any purpose. This document is specifically designed to comply with Irish law, including the GDPR, Data Protection Act 2018, and relevant broadcasting regulations. It should be used whenever media content featuring identifiable individuals will be captured and used for any purpose, whether commercial, educational, or promotional. The form includes comprehensive consent provisions, clear usage terms, data protection information, and withdrawal procedures. It's particularly important in the Irish context where data protection requirements are strictly enforced and specific media regulations must be followed. The document serves as both a legal protection for organizations and a clear information source for individuals about how their personal data, in the form of media content, will be used.
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1. Parties: Identification of the party requesting consent (organization) and the person giving consent (subject)
2. Background: Brief context about the purpose of the media capture and intended use
3. Definitions: Key terms used in the form including 'Media Content', 'Licensed Uses', 'Territory', etc.
4. Consent Declaration: Clear statement of consent for media capture and use
5. Scope of Consent: Detailed description of what media will be captured and how it will be used
6. Duration and Territory: Time period for which consent is given and geographical/digital locations where media may be used
7. Rights Granted: Specific permissions being given regarding use, reproduction, and distribution of media
8. Privacy Notice: GDPR-compliant privacy information about how personal data will be processed
9. Withdrawal of Consent: Process for withdrawing consent and any limitations
10. Signatures: Space for dated signatures of all parties
1. Parental Consent: Additional section required when the subject is under 18 years of age
2. Commercial Usage: Additional terms for commercial exploitation of the media content
3. Platform-Specific Terms: Specific terms for use on particular platforms or media channels
4. Compensation: Terms regarding any payment or compensation for media usage
5. Emergency Contact: Contact details for emergency situations during media capture
6. Special Requirements: Any special requirements or accommodations needed during media capture
1. Schedule 1 - Description of Media Content: Detailed description of the specific photos, videos, or other media content covered by the consent
2. Schedule 2 - Intended Uses: List of specific ways the media content will be used, including platforms and contexts
3. Schedule 3 - Privacy Notice: Detailed GDPR-compliant privacy notice
4. Appendix A - Shot List: Optional list of specific shots or scenes to be captured
5. Appendix B - Usage Examples: Examples of how the media content may be used
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Relevant Roles
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Communications Director
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Social Media Manager
Public Relations Manager
Photography Director
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Community Outreach Coordinator
Educational Administrator
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