The Performance Appraisal Letter is a crucial document in Irish employment practice, used to formally document the outcomes of employee performance reviews. It serves multiple purposes: providing written feedback on employee performance, setting expectations for future performance, and maintaining compliance with Irish employment legislation, including the Employment Equality Acts 1998-2015 and data protection requirements. The letter typically follows a structured performance review meeting and includes specific details about achievements, areas for improvement, and agreed-upon objectives. This document becomes part of the employee's personnel file and may be referenced for future employment decisions, making it essential for both performance management and legal compliance purposes.
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1. Letter Header: Company letterhead, date, employee details, and reference number
2. Opening Statement: Purpose of the letter and reference to the performance review meeting date
3. Review Period: Specification of the time period covered by the performance appraisal
4. Performance Assessment Summary: Overall rating and brief summary of performance evaluation
5. Key Achievements: Outline of main accomplishments during the review period
6. Core Competencies Evaluation: Assessment of performance against key job responsibilities and competencies
7. Goals and Objectives Review: Evaluation of achievement against previously set goals
8. Future Objectives: New goals and objectives for the upcoming period
9. Closing Statement: Next steps, acknowledgment request, and signature blocks
1. Performance Improvement Plan: Detailed action plan for addressing performance gaps - include when performance falls below expected standards
2. Compensation Review: Details of any salary adjustments or bonuses - include when performance review is tied to compensation changes
3. Professional Development Plan: Specific training or development recommendations - include when significant development needs are identified
4. Promotion Recommendation: Details of proposed promotion or role change - include when performance merits advancement
5. Probation Outcome: Confirmation of passing probation - include for probationary period reviews
6. Disciplinary Actions: Reference to any formal warnings or disciplinary measures - include when performance issues have led to formal action
1. Performance Metrics Report: Detailed breakdown of quantitative performance indicators and achievements
2. Competency Assessment Form: Detailed scoring and comments for each competency area
3. Goal Achievement Evidence: Documentation supporting the achievement of specific objectives
4. Development Plan Details: Comprehensive professional development plan with timelines and resources
5. Performance Improvement Plan Details: Specific measures, targets, and timelines for performance improvement
6. Previous Review Summary: Copy of previous performance appraisal for reference and progress tracking
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