The Real Estate Client Intake Form is a crucial document used at the initiation of any property transaction in Ireland. It serves as the primary tool for collecting client information, ensuring compliance with Irish property law, anti-money laundering regulations, and data protection requirements. The form is designed to capture all necessary details about potential buyers, sellers, or lessees, including their personal information, financial status, property requirements, and transaction preferences. It helps real estate professionals assess client needs, verify identities, and maintain proper documentation as required by Irish regulatory authorities. This document is particularly important given Ireland's strict property transaction regulations and the need for thorough client screening under the Criminal Justice (Money Laundering and Terrorist Financing) Act 2010 and GDPR requirements.
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1. Personal Information: Basic client details including full legal name, date of birth, contact information, and preferred method of communication
2. Identity Verification: Section for recording ID documentation details and AML compliance information
3. Current Address Details: Client's current residential address and duration of residence
4. Employment Information: Current employment status, employer details, and income information for financial assessment
5. Property Transaction Details: Information about the type of transaction (purchase/sale/lease) and property requirements or details
6. Financial Information: Details about funding sources, mortgage requirements, and proof of funds
7. Property Requirements: Specific details about property preferences, location, budget, and timeline
8. GDPR Acknowledgment: Data protection notice and consent for information processing
9. Declaration: Client's confirmation of accuracy of provided information and consent to proceed
1. Corporate Entity Details: Additional section for corporate clients, including company registration details, directors, and beneficial owners
2. Foreign Investment Details: Additional requirements for non-Irish residents or overseas investors
3. Power of Attorney: Section for cases where the client is represented by a third party
4. Property Management Requirements: For investment properties requiring management services
5. Multiple Property Portfolio: Additional section for clients with multiple property transactions
6. Social Housing Criteria: Specific requirements for social housing applications or approved housing body transactions
7. Special Requirements: Section for any specific accessibility needs or special conditions
1. Schedule A - Required Documentation Checklist: List of required documents for identity verification, proof of address, and financial documentation
2. Schedule B - Fee Structure: Breakdown of applicable fees and services
3. Schedule C - AML Documentation Requirements: Detailed list of acceptable documents for anti-money laundering compliance
4. Schedule D - Privacy Notice: Detailed GDPR privacy notice and data processing information
5. Appendix 1 - Property Viewing Record: Form to record properties viewed and feedback
6. Appendix 2 - Source of Funds Declaration: Detailed declaration form for source of funds verification
7. Appendix 3 - Risk Assessment Form: Internal risk assessment checklist for compliance purposes
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