The Sick Absent Letter For Work is a crucial document in Irish employment practice, required whenever an employee needs to take time off work due to illness or injury. This document has gained additional importance following the introduction of the Sick Leave Act 2022, which established statutory sick pay rights in Ireland for the first time. The letter serves multiple purposes: it formally notifies the employer of the absence, helps ensure compliance with legal requirements, facilitates proper payroll processing for sick pay, and maintains accurate attendance records. It should be submitted as soon as possible after the onset of illness, or in accordance with company policy, and must include specific details about the absence period, while respecting medical privacy requirements under GDPR.
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1. Employee Information: Full name, employee ID (if applicable), department, and position
2. Date and Address: Current date and company address, including relevant manager or HR representative
3. Subject Line: Clear indication that this is a sick leave notification
4. Absence Details: Specific dates of absence, including first day of illness and expected duration if known
5. Reason for Absence: Brief, general description of illness (detailed medical information is not required unless specified by company policy)
6. Medical Certification: Statement regarding medical certificate if required (typically for absences over 3 days)
7. Contact Information: How to reach the employee during the absence period
8. Return to Work: Expected date of return if known, or update process if unknown
9. Closing: Professional closing, signature, and typed name
1. Handover Information: Details of pending work or responsibilities that need attention during absence, use when there are urgent or important ongoing projects
2. Statutory Sick Pay Declaration: Statement regarding statutory sick pay entitlement, include when this is the first sick leave under the new Sick Leave Act 2022
3. Accommodation Requirements: Any special accommodations needed upon return to work, include when relevant medical recommendations exist
4. Prior Communications: Reference to any previous communications about the illness, include when there have been earlier notifications or discussions
5. Work From Home Capability: Statement about ability/inability to work from home during recovery, include when company policy allows for remote work during illness
1. Medical Certificate: Attached doctor's certificate when required by employer or for absences exceeding 3 days
2. Return to Work Form: Company-specific return to work form if required by company policy
3. Statutory Declaration Form: Any required forms relating to statutory sick pay claims if applicable
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