The Workstation Risk Assessment is a crucial document required under Irish health and safety legislation to evaluate and maintain safe working conditions for employees using display screen equipment. This assessment becomes necessary when new workstations are set up, when new employees join the organization, or when significant changes are made to existing workstation arrangements. The document addresses requirements specified in the Safety, Health and Welfare at Work (General Application) Regulations 2007 and related Irish legislation, particularly focusing on ergonomic risks, display screen equipment usage, and environmental factors affecting workplace safety. Regular completion and updating of Workstation Risk Assessments is essential for legal compliance and demonstrates an employer's commitment to maintaining a safe workplace environment.
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1. Assessment Information: Basic details including date of assessment, assessor name, employee name, department, and workstation location
2. Display Screen Equipment Details: Information about the computer equipment, including monitor specifications, keyboard, mouse, and other input devices
3. Workstation Setup: Assessment of desk, chair, and overall workspace layout including measurements and current configuration
4. Environmental Factors: Evaluation of lighting, noise, temperature, humidity, and ventilation in the workspace
5. Working Patterns: Analysis of employee's typical working hours, break patterns, and duration of DSE use
6. Current Health Concerns: Documentation of any existing health issues or symptoms reported by the employee related to workstation use
7. Risk Evaluation: Detailed assessment of identified risks and their current control measures
8. Recommendations: Specific actions required to address identified risks, including equipment modifications and behavioral changes
9. Follow-up Actions: Timeline for implementing recommendations and schedule for next assessment
1. Ergonomic Software Assessment: For workstations where specialized software is used to monitor user behavior and provide ergonomic recommendations
2. Remote Working Considerations: Additional assessment criteria for employees who work remotely or in hybrid arrangements
3. Disability Accommodations: Specific assessment criteria and recommendations for employees requiring workplace accommodations
4. Multiple Workstation Assessment: For employees who regularly use more than one workstation or have flexible seating arrangements
5. Specialized Equipment Assessment: For workstations with non-standard equipment or specialized tools
1. Appendix A: Workstation Diagram: Visual representation of the ideal workstation setup with measurements and positioning guidelines
2. Appendix B: Risk Assessment Matrix: Standardized matrix for evaluating and scoring identified risks
3. Appendix C: Equipment Checklist: Detailed checklist of all workstation equipment and their compliance status
4. Appendix D: Photographic Evidence: Photographs of the current workstation setup highlighting areas of concern or good practice
5. Appendix E: Employee Questionnaire: Completed pre-assessment questionnaire capturing employee feedback and concerns
6. Schedule 1: DSE Training Records: Documentation of employee's DSE training completion and due dates
7. Schedule 2: Previous Assessments: Summary of previous assessment findings and actions taken
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Education
Public Sector
Professional Services
Manufacturing
Retail
Telecommunications
Media
Legal Services
Insurance
Banking
Consulting
Research and Development
Relevant Teams
Health and Safety
Human Resources
Facilities Management
Operations
Workplace Services
Risk Management
Compliance
Employee Relations
Occupational Health
Office Administration
Relevant Roles
Health and Safety Manager
Facilities Manager
HR Director
Office Manager
Occupational Health Nurse
Risk Assessment Officer
Workplace Ergonomist
HSE Coordinator
Operations Manager
Compliance Officer
Employee Relations Manager
Workplace Safety Specialist
Human Resources Business Partner
Facilities Coordinator
Health and Safety Consultant
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