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The Friendly Termination of Services Letter is utilized when both employer and employee in India have mutually agreed to end their employment relationship on good terms. This document type is essential in situations where the separation is amicable and both parties wish to maintain a positive professional relationship. The letter serves as official documentation of the termination terms, ensuring compliance with Indian labor laws while preserving goodwill. It typically includes important details such as the last working day, settlement of dues, return of company property, and ongoing obligations. The Friendly Termination of Services Letter is particularly valuable in professional settings where clear documentation is required for regulatory compliance and future reference, while maintaining an amicable tone that reflects the mutual nature of the separation.

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Addressee Details: Employee's name, ID, designation, and department

3. Subject Line: Clear indication that this is a mutual termination of services

4. Acknowledgment of Mutual Decision: Reference to prior discussions and mutual agreement to end employment

5. Effective Date: Clear statement of the last working day

6. Notice Period Details: Confirmation of notice period fulfillment or waiver

7. Final Settlement: Overview of salary, benefits, and dues to be settled

8. Company Property: Requirements for returning company assets and documents

9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

10. Positive Note: Expression of appreciation and good wishes

11. Signature Block: Space for authorized signatory and employee acknowledgment