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A Letter Authorizing Collection By Proxy is essential in situations where an individual or organization needs to delegate the authority to collect specific items, documents, or materials to another person. This document type is commonly used in India when the principal cannot personally collect important documents, packages, or other items due to various circumstances such as physical absence, illness, or business commitments. The letter must comply with Indian legal requirements, particularly the Indian Contract Act, 1872 and the Powers of Attorney Act, 1882. It includes crucial details such as the identities of both the principal and the agent, specific scope of authorization, validity period, and authentication requirements. This document provides legal protection to all parties involved and is widely accepted across various sectors, from banking to government services.

1. Date and Place: Current date and location where the letter is being executed

2. Principal's Details: Full name, address, and identification details of the person granting authorization

3. Agent's Details: Full name, address, and identification details of the person being authorized to collect

4. Purpose Statement: Clear statement of authorization and the specific purpose for which the proxy is being granted

5. Item Description: Detailed description of what is to be collected (documents, goods, money, etc.)

6. Duration: Validity period of the authorization

7. Principal's Declaration: Statement confirming the voluntary nature of authorization and acceptance of proxy actions

8. Authentication: Space for signature, witness details, and notarization if required