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The Refund Demand Letter is a crucial document in Indian business and consumer transactions, used when seeking the return of payments made for goods or services. This document becomes necessary when initial informal requests for refunds have been unsuccessful or when a formal written demand is required. The letter should include specific transaction details, clear reasoning for the refund request, and a definitive timeline for response, all while adhering to Indian legal requirements. Common scenarios for its use include defective products, unsatisfactory services, unauthorized charges, or cancelled transactions. The document serves both as a formal communication tool and a potential piece of evidence should legal action become necessary, making it particularly important to maintain professional language and include all relevant details as prescribed by Indian consumer protection laws.

1. Sender's Details: Full name, address, and contact information of the person/entity demanding the refund

2. Date: Current date of the letter

3. Recipient's Details: Full name, address, and contact information of the person/entity from whom the refund is being demanded

4. Subject Line: Clear indication that this is a refund demand letter with reference numbers if applicable

5. Transaction Details: Specific details about the original transaction including date, amount, and nature of purchase

6. Reason for Refund: Clear explanation of why the refund is being demanded

7. Refund Amount: Precise amount being requested for refund, including any additional charges if applicable

8. Payment Details: Preferred method of refund and relevant account/payment information

9. Timeline: Specific deadline for the refund to be processed

10. Closing Statement: Professional closing with clear next steps if the demand is not met