The Rejection Note is a crucial business document used in Indian business and legal contexts to formally communicate negative decisions to various stakeholders. This document type is essential when organizations need to decline proposals, applications, bids, or requests in a professional and legally sound manner. The Rejection Note must comply with Indian business communication standards and relevant legislation, including the Indian Contract Act, 1872, and other applicable laws. It typically includes the decision, basic reasoning, and appropriate professional courtesies. The document serves multiple purposes: it provides clear communication of the decision, maintains professional relationships, creates an audit trail, and offers legal protection for the rejecting organization. In the Indian business environment, a well-drafted Rejection Note helps manage potential disputes and maintains transparency in business operations.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Header Information: Company letterhead, date, reference number, and recipient's contact details
2. Salutation: Professional greeting addressing the recipient appropriately
3. Reference Line: Clear reference to the original application/proposal/bid being rejected
4. Rejection Statement: Clear and direct statement of rejection, presented professionally and courteously
5. Basic Reason: Brief, general explanation for the rejection without going into excessive detail
6. Appreciation: Expression of gratitude for the recipient's interest/time/effort
7. Closing: Professional closing statement with signature block and company details
1. Detailed Explanation: Used when a more comprehensive explanation of the rejection reasons is appropriate or required
2. Alternative Suggestions: Include when there are other opportunities or alternatives that might be suitable for the recipient
3. Future Opportunities: Used when encouraging the recipient to apply/submit/participate in future opportunities
4. Feedback Section: When constructive feedback would be appropriate and valuable for the recipient
5. Appeal Process: Include when there is a formal process for appealing the rejection decision
6. Legal Disclaimers: Used when legal protection or specific disclaimers are necessary
1. Evaluation Criteria: Optional attachment showing the criteria used for evaluation, if transparency is required
2. Supporting Documentation: Any relevant documents supporting the rejection decision, when necessary
3. Alternative Options: Detailed information about alternative opportunities or suggestions, if applicable
Find the exact document you need
Email Asking For Feedback After Job Rejection
A legally-compliant template for providing feedback to rejected job candidates in India, structured to maintain professionalism while managing legal obligations.
Download
Decline Job Offer To Stay With Current Employer
A formal letter under Indian law to decline a job offer while remaining with current employer, maintaining professional relationships and legal compliance.
Download
Declination Letter
A formal document used in India to professionally communicate the rejection of a proposal or application, adhering to Indian contract law principles.
Download
Thank You Letter After Interview Rejection
A professional courtesy letter used in India to maintain positive relationships after receiving an interview rejection, following Indian business communication standards.
Download
Rejection Note
A formal document used in Indian jurisdiction to professionally communicate and document a rejection decision in business contexts.
Download
Refusal Letter
A formal document under Indian law used to communicate and document the rejection of a request, application, or proposal.
Download
Position Rejection Letter
A formal document used in India to communicate the decision not to proceed with a job applicant's employment application, while ensuring legal compliance and maintaining professional standards.
Download
Regret To Inform You Job Letter
A formal rejection letter used in Indian business contexts to professionally inform job applicants that they have not been selected for a position, while maintaining legal compliance and professional courtesy.
Download
Official Regret Letter
A formal document used in Indian business contexts to communicate recruitment rejection decisions to job applicants, adhering to local employment laws and professional standards.
Download
Internship Rejection Letter
A formal letter used in India to communicate the decision not to proceed with an internship application, adhering to Indian employment regulations and professional standards.
Download
Counter Offer Proposal
A formal document under Indian law that responds to an initial offer by proposing modified terms and conditions, governed by the Indian Contract Act, 1872.
Download
Reject Offer Letter Due To Counter Offer
A formal letter used in Indian business context to decline an employment offer due to receiving a counter offer, maintaining professional standards and legal compliance.
Download
Reason For Declining Job Offer
A formal letter used in India to professionally decline an employment offer while maintaining business relationships and adhering to Indian contract law principles.
Download
Job Refusal Letter From Employer
A formal letter used in India to inform job applicants of their non-selection for a position, ensuring legal compliance while maintaining professional communication standards.
Download
Denial Letter
A formal document under Indian law that communicates the rejection of an application, claim, or request, including reasoning and appeal rights.
Download
Salary Increment Rejection Letter By Employee
A formal letter used in Indian jurisdiction where an employee officially declines an offered salary increment while maintaining professional protocol.
Download
Formal Regret Letter
A legally compliant Indian business document used to formally communicate rejection of a job application while maintaining professional courtesy and legal protection.
Download
Business Refusal Letter
A formal document used under Indian law to professionally decline business proposals or opportunities while maintaining professional relationships and legal compliance.
Download
Academic Rejection Letter
A formal academic rejection letter compliant with Indian education laws, communicating a negative admission or application decision to candidates.
Download
Regret Letter For Quotation
A formal business document used in Indian jurisdictions to professionally decline a vendor's quotation or bid submission while maintaining business relationships.
Download
Letter Of Refusal Of Services
A formal document used in India to decline service provision to a potential client, including grounds for refusal and compliance with Indian legal requirements.
Download
Counter Offer Acceptance Letter
A formal document under Indian law accepting the terms of a counter-offer, creating a binding agreement between parties.
Download
Unsuccessful Interview Letter
A formal communication used in India to inform job candidates about their unsuccessful application following an interview process, while maintaining professional standards and legal compliance.
Download
Letter After Not Getting The Job
A professional response letter from a job applicant after receiving a rejection notice, structured according to Indian business communication standards and employment laws.
Download
Job Offer Rejection Letter Due To Personal Reasons
A formal letter under Indian jurisdiction used to decline a job offer for personal reasons while maintaining professional relationships.
Download
Counter Offer Decline Letter
A formal letter used in Indian business context to decline a counter offer received during contract negotiations, governed by Indian Contract Act, 1872.
Download
Rejection Letter For Former Employee
A legally compliant Indian rejection letter template for responding to job applications from former employees.
Download
Referral Rejection Letter
A formal medical document used in India to communicate the rejection of a patient referral request, providing reasoning and alternative recommendations while maintaining compliance with Indian healthcare regulations.
Download
Thank You But No Thank You Letter
A formal job rejection letter used in Indian business contexts to professionally inform candidates of their non-selection while maintaining positive relations and legal compliance.
Download
Letter To Decline Services
A formal business document used in India to professionally decline a service request while maintaining positive business relationships and legal compliance.
Download
We Regret To Inform You Job Application
An Indian law-compliant job application rejection letter that professionally communicates a negative hiring decision while maintaining legal and regulatory compliance.
Download
Regret Letter After Interview
A formal document used in India to professionally communicate rejection to job candidates post-interview, ensuring legal compliance and maintaining professional relationships.
Download
Appeal Letter For Rejected Application
A formal appeal document used in Indian jurisdiction to contest rejected applications, presenting structured arguments and evidence for reconsideration.
Download
Promotion Rejection Letter
A formal letter under Indian jurisdiction informing an employee that their promotion application has been unsuccessful, while providing professional feedback and maintaining compliance with local labor laws.
Download
Overqualified Candidate Rejection Letter
An Indian jurisdiction-compliant rejection letter template for addressing overqualified job candidates while maintaining legal compliance and professional courtesy.
Download
Employment Rejection
A formal communication declining a job application, structured in accordance with Indian employment laws and professional standards.
Download
Regret Letter
A formal document used in India to professionally communicate rejection decisions to job applicants while maintaining legal compliance with Indian employment laws.
Download
Audition Rejection Letter
An Indian jurisdiction-compliant formal letter notifying candidates of their unsuccessful audition outcome while maintaining professional standards and legal compliance.
Download
Business Proposal Rejection Letter
A formal business rejection letter compliant with Indian commercial law, used to professionally decline business proposals while maintaining corporate relationships.
Download
Decline Promotion Letter
A formal letter used in Indian business contexts to decline a promotional opportunity while maintaining professional relationships and ensuring compliance with Indian employment laws.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)