The Self Termination Letter is a crucial document in Indian employment law that formally initiates an employee's voluntary resignation process. It serves as legal documentation of the employee's intention to end their employment relationship with their organization. This document should be drafted in accordance with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act and relevant state-specific regulations. The letter typically includes the resignation date, notice period compliance, and transition arrangements. It's essential for ensuring a proper professional exit, protecting both parties' interests, and maintaining clear documentation for future reference. The format and content should align with both statutory requirements and any specific terms outlined in the original employment contract, while maintaining professional courtesy.
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1. Date and Address Block: Current date and formal address block including recipient's name, title, company name and address
2. Subject Line: Clear indication that this is a resignation letter
3. Formal Resignation Statement: Clear statement of intention to resign and last working day, accounting for notice period
4. Handover Plan: Brief outline of intention to ensure smooth transition of duties and responsibilities
5. Gratitude: Professional acknowledgment of opportunities and experiences gained during employment
6. Signature Block: Formal closure including your name, current designation, and contact information
1. Reason for Resignation: Include when it's appropriate and professional to share the reason, such as career advancement or relocation
2. Request for Experience Letter: Include when you wish to formally request for experience and relieving letters
3. Specific Transition Details: Include when you have significant ongoing projects or responsibilities that need detailed handover planning
4. Future Cooperation: Include when you wish to maintain professional relationship for future collaboration
5. Exit Formalities: Include when there are specific company assets to be returned or procedures to be followed
1. Current Project Status Report: Optional attachment summarizing status of ongoing projects and pending tasks
2. Handover Document: Optional detailed document listing key responsibilities, contacts, and procedures for successor
3. Asset List: Optional list of company assets to be returned, if applicable
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