The Transfer Of Stock Ownership Form is a crucial document in Indian corporate governance, designed to facilitate and document the legal transfer of company shares between parties. It is mandatory under the Companies Act, 2013, and must comply with SEBI regulations for listed companies. This document is used whenever shares need to be transferred, whether in private transactions, corporate restructuring, or inheritance cases. It includes comprehensive details about the parties involved, share specifications, consideration amount, and necessary declarations. The form requires proper stamping as per state stamp duty laws and must be filed with the company or its transfer agent. For listed companies, additional compliance requirements with stock exchange regulations must be met. This document serves as the primary evidence of share transfer and is essential for maintaining accurate shareholding records.
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1. Details of Transferor: Full identification and contact details of the party selling/transferring the shares, including their folio number and existing shareholding details
2. Details of Transferee: Full identification and contact details of the party purchasing/receiving the shares, including PAN number and bank details for dividend payments
3. Company Details: Complete details of the company whose shares are being transferred, including CIN number and registered office address
4. Share Transfer Details: Specific information about the shares being transferred, including number of shares, distinctive numbers, certificate numbers, and face value
5. Consideration: Details of the payment/consideration for the transfer, including amount and payment method
6. Transfer Declarations: Statutory declarations by both parties confirming the legitimacy of the transfer and compliance with applicable laws
7. Execution Block: Space for signatures of transferor, transferee, and witnesses, with dates and stamp duty details
1. Power of Attorney: To be included when the transfer is being executed through an authorized representative
2. Tax Clearance Declaration: Required for high-value transfers or when specifically mandated by tax authorities
3. RBI Compliance Statement: Necessary when the transfer involves non-resident Indians or foreign nationals
4. Corporate Authorization: Required when either party is a corporate entity, including board resolution approving the transfer
5. Spousal Consent: Needed in cases where shares are held as family property or under specific personal laws
6. Lock-in Period Declaration: Required for shares subject to lock-in period under SEBI regulations
1. Share Certificate Details: Detailed list of share certificates being transferred with all distinctive numbers
2. KYC Documents: Copies of identity and address proofs of transferor and transferee
3. Payment Proof: Documentation evidencing the payment of consideration
4. Tax Documents: Relevant tax forms and certificates, including Form 60/61 if applicable
5. Previous Holding Statement: Statement showing the transferor's current shareholding pattern
6. Company Secretary Certificate: Certificate confirming the shares are clear for transfer and no liens exist
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