The Non-Renewal Of Employment Contract Letter is a crucial document used in Malta when an employer decides not to extend or renew a fixed-term employment contract. It is typically used at least a few weeks before the contract's expiration date, depending on the notice period required by Maltese law or the original contract terms. The document must comply with the Employment and Industrial Relations Act and other relevant Maltese employment regulations. It serves multiple purposes: formally notifying the employee of the non-renewal decision, confirming the final working day, outlining the handover process, and specifying final payment arrangements. This letter is particularly important in Malta's business environment, where fixed-term contracts are common in sectors such as financial services, gaming, and tourism. The document helps protect both employer and employee interests by clearly documenting the end of the employment relationship and ensuring compliance with legal requirements.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee with their full name and address
2. Reference Line: Subject line clearly stating this is regarding non-renewal of employment contract
3. Contract Details: Reference to the current employment contract, including its start date and end date
4. Non-Renewal Notice: Clear statement of the decision not to renew the contract upon its expiration
5. End Date Confirmation: Explicit confirmation of the final working day
6. Legal Basis: Reference to relevant contract clause or legal provision regarding non-renewal
7. Final Arrangements: Information about final salary, unused leave, and other entitlements
8. Company Property: Instructions regarding return of company property
9. Closing: Professional closing statement, signature block with name and position of authorized signatory
1. Reason for Non-Renewal: Include when it's beneficial to provide a brief explanation of the non-renewal decision, particularly if it's due to organizational changes or end of project
2. Reference Offer: Include when the employer is willing to provide a reference letter for future employment
3. Continuation of Benefits: Include when there are specific arrangements regarding the continuation or termination of certain benefits
4. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue after employment ends
5. Transition Plan: Include when handover of duties or knowledge transfer is required before departure
1. Final Payroll Calculation: Detailed breakdown of final payment including salary, leave encashment, and any other dues
2. Company Property Checklist: List of company items to be returned before the last working day
3. Benefits Statement: Summary of any benefits that will cease or continue after the end date
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