Articles of Non-Profit Organization are essential governing documents required when establishing a non-profit entity in Malaysia. These articles must comply with the Societies Act 1966 and related Malaysian regulations, serving as the organization's constitution and primary governing document. The document is used during the initial registration process with the Registrar of Societies and continues to guide the organization throughout its existence. It contains crucial information about the organization's purposes, governance structure, membership rules, financial management, and operational procedures. The Articles of Non-Profit Organization must be carefully drafted to ensure both legal compliance and practical functionality, as they form the basis for all organizational decisions and activities.
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1. Name and Registered Address: Official name of the organization and its registered address in Malaysia
2. Objectives and Powers: Clear statement of the organization's purposes, goals, and powers to carry out its mission
3. Definitions and Interpretation: Definitions of key terms used throughout the articles and rules for interpretation
4. Membership: Categories of membership, eligibility criteria, rights, and obligations of members
5. Board of Directors/Committee: Composition, powers, duties, and election procedures for the governing body
6. General Meetings: Procedures for annual and extraordinary general meetings, including notice requirements and voting
7. Financial Provisions: Financial management, banking, audit requirements, and fiscal year definition
8. Dissolution: Procedures and requirements for dissolving the organization and disposing of assets
9. Amendments to the Articles: Process for amending the articles of organization
1. Advisory Board: Structure and role of an advisory board, used when the organization wants external expertise
2. Branches: Rules for establishing and managing branch offices, needed for organizations planning multiple locations
3. Dispute Resolution: Procedures for handling internal disputes, recommended for larger organizations
4. Indemnification: Provisions for protecting officers and directors, important for organizations with significant operations
5. Committees: Formation and operation of specific committees, useful for organizations with diverse activities
6. Seal: Rules regarding the organization's official seal, if one is to be used
1. Schedule 1: Membership Fee Structure: Detailed breakdown of membership fees and payment schedules
2. Schedule 2: Code of Conduct: Detailed behavioral expectations for members and officials
3. Schedule 3: Election Procedures: Detailed procedures for conducting elections of office bearers
4. Schedule 4: Standing Orders: Detailed procedures for conducting meetings
5. Appendix A: Organizational Structure: Chart showing the organization's hierarchy and reporting relationships
6. Appendix B: Forms: Standard forms for membership application, proxy voting, and other regular procedures
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