The Authorization Letter For Immigration is a crucial document in Malaysian immigration procedures, necessary when an individual or organization needs to delegate authority for handling immigration-related matters. This document becomes essential in situations where the principal party cannot personally attend to immigration procedures, such as visa applications, passport renewals, or other immigration-related tasks. The letter must conform to Malaysian legal requirements, including proper identification of all parties, clear scope of authority, and appropriate authentication. Typically used by businesses managing expatriate employees, educational institutions handling international student matters, or individuals requiring representation for immigration procedures, this authorization letter serves as a legal instrument recognized by Malaysian immigration authorities and must comply with the Immigration Act 1959/63 and related regulations. It requires careful drafting to ensure all authorized actions are clearly specified and the document meets legal authentication requirements.
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1. Date and Place: Current date and place where the letter is being executed
2. Authorizer Details: Full name, passport/IC number, nationality, and current address of the person granting authorization
3. Authorized Representative Details: Full name, passport/IC number, nationality, and current address of the person being authorized
4. Purpose Statement: Clear statement of the specific immigration-related purposes for which the authorization is being granted
5. Scope of Authority: Detailed description of the specific actions the representative is authorized to perform
6. Duration of Authorization: Clear specification of the time period for which the authorization is valid
7. Declaration of Sound Mind: Statement that the authorizer is of sound mind and is executing the document voluntarily
8. Signature Block: Space for signatures of the authorizer, authorized representative, and witnesses
1. Special Instructions: Used when specific procedures or limitations need to be followed by the authorized representative
2. Emergency Contact Information: Include when the authorization is for long-term use or involves critical matters
3. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
4. Language Declaration: Used when the authorizer's primary language is not English, confirming they understand the content
5. Travel Details: Include when the authorization is for specific travel dates or visa applications
1. Schedule A - Identification Documents: Copies of passport, IC, or other identification documents of both parties
2. Schedule B - Supporting Documents: Any relevant immigration forms, visa applications, or other documentation referenced in the authorization
3. Schedule C - Witness Information: Details and identification documents of witnesses
4. Schedule D - Specific Instructions: Detailed list of procedures or specific instructions for complex immigration matters
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