The Certificate of Service from Employer is a crucial document in the Malaysian employment landscape, mandated by the Employment Act 1955. It is required to be issued when an employment relationship ends, whether through resignation, termination, or retirement. The certificate serves multiple purposes: it provides official documentation of employment history, assists in future job applications, and helps maintain compliance with Malaysian employment regulations. The document typically includes essential information such as employment duration, positions held, nature of work, and other relevant details about the employment relationship. It may be requested by future employers, used for visa applications, or required for various administrative purposes. The certificate must be issued on company letterhead and signed by an authorized representative to maintain its official status and validity.
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1. Company Letterhead: Official company letterhead including company name, registration number, address, and contact details
2. Date and Reference Number: Current date and unique reference number for the certificate
3. Employee Details: Full name, identification number, and last known address of the employee
4. Employment Period: Precise dates of employment commencement and termination
5. Position and Role: Last position held and significant roles during employment
6. Nature of Employment: Whether permanent, contract, or temporary employment
7. Authentication: Authorized signatory details, company stamp, and contact information for verification
1. Reason for Separation: Include only if mutually agreed and when separation was amicable - states whether employee resigned or contract ended naturally
2. Key Achievements: Optional section highlighting significant contributions or achievements, included when specifically requested by employee
3. Conduct Statement: Statement about employee's conduct and performance, included only if positive and with employee's consent
4. Special Skills/Training: List of relevant professional qualifications or training completed during employment, included when relevant to future employment
5. Foreign Worker Status: Required only for foreign workers - includes work permit details and compliance information
1. Employment History Appendix: Detailed listing of different positions held and departments worked in, if employee had multiple roles
2. Training Certificates: Copies of relevant training certificates earned during employment, if applicable
3. Project Involvement Summary: List of major projects participated in, particularly relevant for technical or professional roles
4. Performance Recognition: Copies of awards or recognition received during employment period
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