The Confidentiality Agreement For Interns is essential for organizations in Malaysia that engage interns in roles where they may access sensitive business information. This document becomes necessary when companies accept interns for temporary positions where they might be exposed to proprietary information, trade secrets, client data, or other confidential matters. The agreement ensures compliance with Malaysian legal requirements while protecting the company's interests and clearly defining the intern's obligations regarding information security. It is particularly relevant in today's digital workplace where interns often have broad access to company systems and data. The document should be presented to interns before they commence their internship and remains binding even after the internship period concludes.
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1. Parties: Identification of the company and the intern, including full legal names and addresses
2. Background: Context of the internship arrangement and purpose of the agreement
3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Internship Period', and 'Permitted Purpose'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the internship context
5. Obligations of Confidentiality: Core confidentiality obligations and permitted uses of confidential information
6. Security Measures: Required procedures for handling and protecting confidential information
7. Duration of Obligations: Timeframe for confidentiality obligations, including post-internship period
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon internship completion
9. Breach and Consequences: Actions constituting breach and resulting consequences
10. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Section covering ownership and handling of IP created during internship, used when interns may be involved in creative or technical work
2. Social Media and Public Communications: Guidelines for social media usage and public communications, relevant for marketing or public-facing roles
3. Third Party Disclosure: Rules for sharing information with other parties, needed when intern may work with external stakeholders
4. Data Protection Obligations: Specific obligations under PDPA, required when handling personal data
5. Remote Working Provisions: Additional security measures for remote work scenarios
6. Photography and Recording: Restrictions on taking photos or recordings, important for manufacturing or sensitive environments
1. Schedule 1 - Types of Confidential Information: Detailed list of categories of confidential information specific to the role
2. Schedule 2 - Approved Security Procedures: Specific procedures for handling different types of confidential information
3. Schedule 3 - Intern Project Scope: Description of intern's role and projects, defining context of confidential information access
4. Appendix A - Acknowledgment Form: Form for intern to sign confirming understanding of obligations
5. Appendix B - Exit Procedures Checklist: Checklist for ensuring compliance with return/destruction of confidential information
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