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The Intent Letter For Renewal Of Contract is a crucial business document used in Malaysian commercial practice when parties wish to extend their existing contractual relationship. It serves as a formal communication tool between business entities, typically issued before the expiration of an existing contract. This document is particularly important in situations where parties need to communicate their renewal intentions early, negotiate new terms, or maintain business continuity. The letter should comply with Malaysian contract law principles, particularly the Contracts Act 1950, and typically includes references to the original agreement, proposed renewal period, any modified terms, and timeline for finalizing the renewal. While generally non-binding in nature, certain commitments within the letter may create legal obligations, making it essential to draft it carefully with appropriate legal guidance.

1. Letter Header: Official letterhead, date, reference number, and proper addressing to the recipient company and its authorized representative

2. Subject Line: Clear indication that this is a Letter of Intent for Contract Renewal, including reference to the original contract details

3. Opening Statement: Formal introduction and reference to the existing contract, including its execution date and current expiry date

4. Expression of Intent: Clear statement of intention to renew the contract, including proposed renewal period

5. Key Terms Reference: Reference to the main terms and conditions from the existing contract that will continue to apply

6. Proposed Changes: Summary of any proposed modifications to the existing terms for the renewal period

7. Timeline: Proposed timeline for finalizing the renewal agreement and key milestone dates

8. Closing Statement: Statement of non-binding nature (if applicable) and invitation to discuss the renewal terms

9. Signature Block: Space for authorized signatory details and signature