The Intent To Hire Letter is a crucial pre-employment document used in the Malaysian business environment when an organization wishes to formally communicate its intention to hire a candidate while specific conditions or requirements are still pending. This document serves as an intermediate step between verbal job offers and formal employment contracts, typically used when there are prerequisites to be fulfilled (such as background checks, medical examinations, or regulatory approvals) before issuing a final employment contract. Under Malaysian law, while not as binding as an employment contract, the letter creates certain obligations and expectations between parties, requiring careful consideration of the Employment Act 1955 and related regulations. The document is particularly valuable in situations involving senior appointments, regulated positions, or roles requiring extensive pre-employment verification.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Opening Statement: Clear statement of intent to hire and reference to previous discussions/interviews
3. Position Details: Specific job title, department, and reporting relationship
4. Employment Terms: Key terms including proposed start date, employment type (permanent/contract), and work location
5. Compensation Package: Basic salary, allowances, and other monetary benefits
6. Conditions Precedent: Prerequisites that must be met before formal employment (background checks, medical examination, etc.)
7. Next Steps: Timeline and process for moving forward, including deadline for acceptance
8. Closing Statement: Professional closing with contact information for questions
9. Signature Block: Space for employer's signature and acknowledgment by candidate
1. Benefits Summary: Overview of non-monetary benefits like health insurance, life insurance - include when offering comprehensive benefits package
2. Relocation Details: Information about relocation assistance and terms - include when position requires relocation
3. Probation Period: Details of probationary period if applicable - include when company policy requires probation
4. Pre-Employment Requirements: Specific certifications or qualifications needed - include for regulated professions or specialized roles
5. Non-Disclosure Statement: Basic confidentiality requirements - include for senior positions or roles with access to sensitive information
6. Work Permit Information: Details about work permit requirements - include for foreign candidates
1. Compensation Structure: Detailed breakdown of salary components and benefits (if complex)
2. Required Documents Checklist: List of documents needed for formal employment contract
3. Job Description: Detailed outline of roles and responsibilities
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Information Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Oil and Gas
Hospitality
Logistics and Supply Chain
Real Estate
Consumer Goods
Mining and Resources
Relevant Teams
Human Resources
Legal
Recruitment
Talent Acquisition
Executive Office
Compliance
Administration
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Technical Lead
Software Engineer
Financial Analyst
Human Resources Manager
Operations Manager
Sales Director
Marketing Manager
Research Scientist
Legal Counsel
Business Development Manager
Production Supervisor
Quality Assurance Manager
Account Executive
Systems Architect
Clinical Director
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