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The Notice of Non-Renewal of Employment Contract is a crucial document used in Malaysian employment contexts when an employer decides not to extend or renew a fixed-term employment contract. This document is essential for maintaining clear communication and legal compliance in employment relationships governed by Malaysian law, particularly the Employment Act 1955 and the Industrial Relations Act 1967. It should be issued with appropriate notice before the contract's expiration date, typically matching the notice period specified in the original employment contract. The notice serves multiple purposes: it provides clear documentation of the employment relationship's planned conclusion, helps prevent misunderstandings about contract continuation, and outlines important transition details such as final settlements and company property return procedures. This document is particularly important in protecting both employer and employee interests by ensuring a clear, professional, and legally compliant conclusion to the employment relationship.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a Notice of Non-Renewal of Employment Contract

3. Employee Information: Employee name, position, department, and employee ID

4. Contract Reference: Reference to the original employment contract, including its date and duration

5. Notice of Non-Renewal: Clear statement of intention not to renew the contract upon expiry

6. Contract End Date: Specific mention of the last day of employment under the current contract

7. Return of Company Property: Instructions regarding the return of company assets and documents

8. Final Settlement: Information about final salary, benefits, and any outstanding payments

9. Signature Block: Space for authorized signatory details and signature