The Performance Review Time document serves as a crucial framework for organizations operating in Malaysia to establish and maintain a systematic approach to employee performance evaluations. This document becomes necessary when companies need to formalize their performance review cycles and ensure compliance with Malaysian employment regulations. It outlines specific time periods for reviews, documentation requirements, and procedural guidelines that align with local labor laws and best practices. The document helps organizations maintain consistency in their performance management processes while protecting both employer and employee interests under Malaysian jurisdiction. Regular updates to this document are recommended to reflect any changes in employment legislation or organizational needs.
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1. 1. Parties: Identification of the employer and employee involved in the performance review process
2. 2. Background: Context of the performance review system and its objectives within the organization
3. 3. Definitions: Key terms used throughout the document including 'Performance Review', 'Review Period', 'KPIs', etc.
4. 4. Review Frequency: Specified intervals for performance reviews (annual, bi-annual, quarterly)
5. 5. Review Process: Step-by-step procedure for conducting performance reviews
6. 6. Performance Criteria: Standard metrics and KPIs used for evaluation
7. 7. Documentation Requirements: Required forms, records, and documentation for the review process
8. 8. Timeline and Deadlines: Specific timeframes for each stage of the review process
9. 9. Feedback Mechanism: Process for providing and receiving feedback during reviews
10. 10. Confidentiality: Privacy and data protection requirements for review information
1. Performance Improvement Plans: Include when organization wants formal processes for addressing performance gaps
2. Reward and Recognition: Include when performance reviews are directly linked to compensation or benefits
3. Remote Review Procedures: Include for organizations with remote or hybrid working arrangements
4. Appeal Process: Include when organization wants formal mechanisms for employees to challenge review outcomes
5. Special Circumstances: Include when addressing specific situations like extended leave, transfers, or promotions
6. Multi-rater Feedback: Include when implementing 360-degree feedback systems
1. Schedule 1: Performance Review Form: Standard template for documenting performance reviews
2. Schedule 2: KPI Framework: Detailed breakdown of performance indicators and measurement criteria
3. Schedule 3: Timeline Calendar: Annual calendar showing key dates and deadlines for review processes
4. Schedule 4: Competency Matrix: Framework for evaluating different competency levels
5. Appendix A: Rating Scale Guide: Detailed explanation of performance rating scales and their application
6. Appendix B: Sample Objectives: Examples of SMART objectives for different roles/levels
7. Appendix C: Feedback Guidelines: Best practices for giving and receiving performance feedback
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