The Speaking Engagement Contract is essential for organizations and individuals arranging professional speaking services in Malaysia. This document is designed to comply with Malaysian legal requirements while accommodating both local and international speaking arrangements. It should be used whenever engaging a professional speaker for events, conferences, workshops, or training sessions. The contract addresses key aspects including speaker fees, intellectual property rights, recording permissions, and cancellation terms, while ensuring compliance with Malaysian regulations such as the Contracts Act 1950 and relevant tax laws. It provides necessary protections for both the engaging organization and the speaker, establishing clear expectations and deliverables for the speaking engagement.
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1. Parties: Identification of the event organizer/company and the speaker, including full legal names and addresses
2. Background: Brief context of the engagement and purpose of the agreement
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of the speaking engagement, including topic, duration, and format
5. Date and Venue: Specific details about when and where the speaking engagement will take place
6. Speaker's Obligations: Key responsibilities of the speaker, including preparation, delivery, and professional conduct
7. Client's Obligations: Organizer's responsibilities including venue arrangement, technical support, and necessary permits
8. Fees and Payment Terms: Speaking fee amount, payment schedule, and method of payment
9. Intellectual Property Rights: Ownership and usage rights of presentation materials and content
10. Cancellation and Postponement: Terms and conditions for cancellation or rescheduling by either party
11. Confidentiality: Protection of confidential information shared between parties
12. General Terms: Standard contract clauses including notices, entire agreement, and governing law
1. Travel and Accommodation: Details of travel arrangements and accommodation when the speaker requires travel to the venue
2. Recording Rights: Terms regarding audio/video recording of the speech and its future use
3. Marketing and Promotion: Guidelines for using speaker's name, image, and biography in event promotion
4. Virtual Delivery Terms: Specific provisions for virtual or online speaking engagements
5. Additional Services: Terms for any additional services like Q&A sessions, meet-and-greets, or workshops
6. Insurance: Insurance requirements and liability coverage for the event
7. Force Majeure: Provisions for unforeseen circumstances preventing the execution of the engagement
8. Non-Compete: Restrictions on speaker's appearances at competing events, if applicable
1. Schedule 1: Event Details: Comprehensive details of the event including timing, venue specifications, and technical requirements
2. Schedule 2: Fee Structure: Detailed breakdown of fees, expenses, and payment milestones
3. Schedule 3: Speaker's Materials: List of presentation materials, handouts, or resources to be provided
4. Schedule 4: Technical Requirements: Specific technical and audiovisual requirements for the presentation
5. Appendix A: Speaker's Biography: Official biography and credentials of the speaker for promotional use
6. Appendix B: Marketing Guidelines: Approved format and content for promotional materials
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