The Tax Invoice Form is a fundamental business document required under Malaysian tax law for transactions involving taxable supplies of goods or services. It serves as an official record of business transactions and is essential for tax compliance, accounting, and audit purposes. The document must meet specific requirements set forth in the Sales Tax Act 2018 and Service Tax Act 2018, including mandatory information such as seller and buyer details, tax registration numbers, transaction details, and tax calculations. This standardized form helps businesses maintain proper records, facilitates tax reporting, and supports tax deduction claims. It's particularly important for businesses registered under Malaysia's Sales and Service Tax (SST) system and must be issued within 21 days of a taxable supply being made.
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1. Invoice Header: Company details including registered name, business registration number, and GST/SST registration number if applicable
2. Invoice Details: Invoice number, date of issue, and payment terms
3. Customer Information: Complete customer details including name, address, and registration numbers if applicable
4. Item Description: Detailed description of goods/services provided, including quantity and unit price
5. Price Calculations: Subtotal, applicable taxes, and total amount in Malaysian Ringgit
6. Payment Information: Banking details and payment methods accepted
7. Legal Statement: Statement confirming this is a valid tax invoice and any required legal declarations
1. Purchase Order Reference: Reference to related purchase orders - include when the invoice is tied to a specific PO
2. Delivery Details: Shipping information and delivery terms - required for goods but not for services
3. Foreign Currency Conversion: Include when transaction involves foreign currency, showing conversion rates and date
4. Special Tax Treatment: Any special tax arrangements or exemptions - include when applicable
5. Project Reference: Project codes or references - include for project-based billing
1. Item Details Schedule: Detailed breakdown of items when the main invoice contains multiple items or complex pricing structures
2. Tax Calculation Schedule: Detailed calculation of various tax components when multiple tax rates or special tax treatments apply
3. Service Schedule: Breakdown of service details when invoice covers multiple service periods or types
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