The Affidavit For Loss Of Documents is a crucial legal instrument in Nigerian jurisdiction used when individuals or organizations need to formally declare the loss of important documents. This affidavit is typically required by various institutions and authorities as part of their document replacement procedures. It serves as a safeguard against fraudulent claims and provides legal protection to both the issuing authority and the deponent. The document must comply with the Nigerian Evidence Act 2011 and Oaths Act, requiring proper attestation by authorized officials. It includes specific details about the lost documents, circumstances of loss, and often requires supporting evidence such as police reports or newspaper publications. This type of affidavit is particularly important in preventing misuse of lost documents and facilitating the issuance of duplicates.
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1. Title and Court Details: Specifies the court jurisdiction and type of affidavit
2. Deponent Information: Full name, age, religion, occupation, and residential address of the person making the affidavit
3. Document Details: Specific details of the lost documents including document numbers, issuing authorities, and dates of issue
4. Circumstances of Loss: Detailed explanation of how, when, and where the documents were lost or destroyed
5. Actions Taken: Description of steps taken to locate the documents and report the loss
6. Purpose Declaration: Statement of the purpose for which the affidavit is being made
7. Verification Statement: Standard declaration that the contents are true and correct
8. Jurat/Attestation: Official certification by the notary public or commissioner for oaths
1. Police Report Reference: Include when a police report has been filed regarding the loss
2. Newspaper Publication: Reference to public notice in newspapers, if required by issuing authority
3. Previous Document Copies: Include when copies of the lost documents are available and can be attached
4. Witness Statement: Include when there are witnesses to the loss or who can verify the original possession of documents
5. Indemnity Clause: Include when specifically required by the authority requesting the affidavit
1. Schedule A - List of Lost Documents: Detailed inventory of all lost documents with specific identifiers
2. Appendix 1 - Supporting Documents: Copies of police reports, newspaper publications, or other relevant supporting documents
3. Appendix 2 - Identification Documents: Copies of deponent's valid identification documents
4. Appendix 3 - Previous Document Copies: If available, photocopies or digital copies of the lost documents
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