The Company Relieving Letter is a mandatory document in Nigerian business practice, issued when an employee separates from an organization through resignation, retirement, or other means. This document is essential under Nigerian employment law and serves multiple purposes: it provides official proof of employment and proper separation, confirms the settlement of dues and return of company property, and often includes information about the employee's conduct and performance. The letter is frequently requested by new employers as part of their due diligence process and helps facilitate smooth transitions between jobs in the Nigerian job market. It must comply with the Labour Act and other relevant Nigerian employment legislation, particularly regarding the documentation of employment relationships and their termination.
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1. Company Letterhead: Official company letterhead with complete contact details and registration information
2. Date and Reference Number: Current date and unique reference number for the letter
3. Employee Details: Full name, employee ID, designation, and department of the employee
4. Employment Period: Precise dates of employment commencement and termination
5. Separation Details: Nature of separation (resignation, retirement, etc.) and effective date
6. Conduct and Performance Statement: Brief statement about employee's conduct and performance during employment
7. Clearance Confirmation: Confirmation that all company properties have been returned and clearances obtained
8. Full and Final Settlement: Statement confirming all dues have been settled
9. Authorization: Signature block with name and designation of authorized signatory
1. Specific Role Responsibilities: Detailed description of roles and responsibilities held, used when requested by employee for future job applications
2. Projects and Achievements: List of key projects and achievements, included when specifically requested or for senior positions
3. Reason for Separation: Detailed reason for separation, included when mutually agreed and beneficial
4. Rehire Eligibility: Statement about eligibility for rehire, included when positive and requested
5. Notice Period Compliance: Statement confirming proper notice period was served, included when relevant to separation circumstances
6. Non-Compete/Confidentiality Reminder: Reminder of ongoing obligations, included when employee had access to sensitive information
1. Annexure A - Clearance Checklist: Detailed checklist showing all departmental clearances obtained
2. Annexure B - Final Settlement Statement: Breakdown of final payment including salary, benefits, and deductions
3. Annexure C - Property Return Record: List of company properties returned by the employee
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Company Relieving Letter
A formal document under Nigerian law confirming an employee's separation from their employer, including employment details and clearances.
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