The Info Release Form serves as a critical document in Nigerian business and institutional operations, designed to facilitate the legal and controlled sharing of information while ensuring compliance with the Nigeria Data Protection Regulation (NDPR) 2019 and related privacy laws. This document is essential when organizations or individuals need to share sensitive or confidential information with third parties, whether for business, medical, educational, or administrative purposes. The form provides a structured framework for obtaining explicit consent, defining the scope of information sharing, and establishing clear parameters for data protection. It's particularly relevant in today's digital age where data privacy concerns are paramount, and organizations must demonstrate compliance with regulatory requirements while maintaining operational efficiency.
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1. Parties: Identification of the information provider (data subject) and the recipient organization/individual, including full legal names and addresses
2. Background: Brief context explaining the purpose and circumstances of the information release
3. Definitions: Key terms used in the form, including 'Confidential Information', 'Personal Data', 'Processing', and other relevant terms as defined in NDPR
4. Information to be Released: Specific description of the information/data being authorized for release
5. Purpose of Release: Clear statement of the specific purpose(s) for which the information will be used
6. Duration: Period for which the authorization remains valid
7. Consent Declaration: Express statement of consent by the information provider, confirming voluntary authorization
8. Rights of the Information Provider: Statement of rights under NDPR including right to withdraw consent
9. Recipient Obligations: Responsibilities of the recipient regarding data protection and permitted usage
10. Signature Block: Space for dated signatures of all parties
1. Third Party Disclosure: Include when information may be shared with third parties, specifying conditions and limitations
2. International Transfer: Required when information may be transferred outside Nigeria, addressing NDPR cross-border transfer requirements
3. Security Measures: Include when dealing with sensitive personal data, specifying security protocols
4. Compensation: Include if there is any payment involved for the information release
5. Emergency Contact: Include for medical or high-risk information releases
6. Withdrawal Procedure: Detailed process for withdrawing consent, include for complex or long-term releases
1. Schedule A - Information Details: Detailed list of specific information/documents to be released
2. Schedule B - Authorized Recipients: List of specific individuals/departments authorized to receive the information
3. Schedule C - Security Protocols: Detailed security measures for handling the released information
4. Appendix 1 - Consent Withdrawal Form: Template form for withdrawing consent
5. Appendix 2 - Privacy Notice: Detailed privacy notice in compliance with NDPR requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Government
Professional Services
Technology
Telecommunications
Insurance
Human Resources
Research & Development
Legal Services
Real Estate
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Administrative Services
Records Management
Data Protection
Information Governance
Privacy
Relevant Roles
Data Protection Officer
Compliance Manager
Legal Counsel
Privacy Officer
Human Resources Manager
Information Security Officer
Risk Manager
Records Manager
Operations Manager
Medical Records Officer
Administrative Director
Company Secretary
Chief Privacy Officer
Information Governance Manager
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