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1. Sender's Details: Full name and current address of the tenant
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's/Property Manager's name and address
4. Subject Line: Clear indication that this is a lease termination notice
5. Property Identification: Complete address of the rental property being vacated
6. Lease Reference: Details of the current lease agreement including start date and terms
7. Notice of Termination: Clear statement of intent to terminate the lease and the intended vacation date
8. Request for Property Inspection: Request for final inspection and return of security deposit
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing: Professional closing with signature and printed name
1. Reason for Termination: Explanation of why the lease is being terminated, necessary if required by lease terms or if seeking special consideration
2. Reference to Force Majeure: Include if termination is due to extraordinary circumstances covered under force majeure clauses
3. Maintenance Status: Statement about the condition of the property, relevant if there are ongoing maintenance issues
4. Utility Transfer: Information about utility account transfers or closures, if managed by tenant
5. Key Return Arrangements: Specific details about when and how keys will be returned, if not covered in standard move-out procedures
1. Proof of Delivery: Courier receipt or registered mail tracking for proof of notice delivery
2. Current Lease Agreement: Copy of the existing lease agreement for reference
3. Photographic Evidence: Photos of property condition, if relevant for deposit return
4. Maintenance Records: Documentation of any relevant maintenance requests or repairs, if applicable to the termination
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Corporate Services
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Risk Management
Compliance
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Leasing Manager
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Tenant Relations Manager
Facilities Manager
Property Administrator
Real Estate Coordinator
Housing Officer
Lease Administrator
Corporate Real Estate Manager
Relocation Specialist
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