The Policy Cancellation Request Letter is a crucial document in Nigerian insurance practice, used when a policyholder wishes to terminate their insurance coverage before the natural expiry date. This document is essential for compliance with Nigerian insurance regulations, including the Insurance Act 2003 and NAICOM guidelines, which require formal written notice for policy cancellations. The letter should include specific policy details, desired cancellation date, and any relevant supporting information. It serves as official documentation of the request and initiates the cancellation process, potentially affecting premium refunds and ongoing coverage. This document is particularly important in Nigeria's insurance sector, where formal documentation is required for all policy changes and terminations.
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1. Sender's Details: Full name, address, and contact information of the policyholder
2. Date: Current date of the letter
3. Recipient's Details: Insurance company's name, department, address
4. Subject Line: Clear indication that this is a policy cancellation request with policy number
5. Policy Information: Details of the policy including policy number, type of policy, and effective date
6. Cancellation Request Statement: Clear and explicit statement requesting cancellation of the policy
7. Requested Cancellation Date: Specific date when the policyholder wants the cancellation to take effect
8. Closing: Professional closing, signature, and printed name of the policyholder
1. Reason for Cancellation: Include when the insurance company requires justification or when it might affect the cancellation process
2. Premium Refund Request: Include when seeking refund of pre-paid premiums
3. Claims History Statement: Include when there are ongoing claims or recent claim settlements
4. Alternative Insurance Information: Include when required by law or when replacing the policy with another insurer
5. Special Instructions: Include when there are specific requirements for the cancellation process or document return
1. Proof of Identity: Copy of valid ID or other documentation proving policyholder's identity
2. Policy Documentation: Copy of current policy document or certificate
3. Premium Payment Records: If relevant to refund calculations or disputes
4. Power of Attorney: If the cancellation request is being made by someone other than the policyholder
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