The Proposal To Lease Commercial Space is a crucial preliminary document in Nigerian commercial real estate transactions, typically used when a business or individual is seeking to secure commercial premises or when a property owner is presenting a formal offer to a potential tenant. This document is essential in the Nigerian market where commercial property transactions must comply with specific federal and state regulations, including the Land Use Act of 1978. It outlines key commercial terms such as proposed rental rates, lease duration, and property specifications, while accounting for local market practices and legal requirements. The proposal serves as a basis for negotiations and helps parties align their expectations before proceeding to a formal lease agreement. It's particularly important in Nigeria's major commercial centers where formal documentation of intent and terms is crucial for business planning and legal compliance.
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1. Parties: Identification of the prospective landlord and tenant, including full legal names and addresses
2. Background: Brief context about the property and the purpose of the proposal
3. Definitions: Key terms used throughout the proposal
4. Property Description: Detailed description of the commercial space, including location, size, and any included facilities
5. Proposed Lease Term: Duration of the proposed lease, including proposed commencement date
6. Commercial Terms: Key financial terms including proposed rent, payment schedule, and rent review mechanisms
7. Permitted Use: Proposed authorized uses of the commercial space
8. Security Deposit: Proposed security deposit amount and terms
9. Maintenance and Repairs: Overview of proposed responsibilities for maintenance and repairs
10. Timeline: Proposed timeline for lease negotiation, signing, and occupation
11. Next Steps: Process for moving forward with the proposal and timeline for response
1. Fit-out Works: Include when tenant improvements or modifications are contemplated, outlining proposed arrangements for alterations
2. Utilities and Services: Include when there are specific arrangements for utilities or additional services to be provided
3. Parking: Include when parking spaces are part of the proposed lease
4. Insurance Requirements: Include when specific insurance requirements need to be highlighted
5. Green Building Requirements: Include when the building has specific environmental certifications or requirements
6. Operating Hours: Include when there are specific restrictions or requirements regarding operating hours
7. Signage Rights: Include when exterior or interior signage rights are important to the tenant
1. Floor Plan: Drawings or plans showing the proposed leased area
2. Photos: Current photographs of the commercial space
3. Service Charge Estimate: Breakdown of estimated service charges and operating costs
4. Building Rules: Summary of key building rules and regulations
5. Fit-out Guidelines: Basic guidelines for any proposed tenant improvements
6. Measurement Certificate: Official measurement of the commercial space
7. Building Amenities: List and description of available building amenities
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