The Articles of Incorporation Close Corporation (Besloten Vennootschap) is a mandatory legal document required when establishing a private limited company in the Netherlands. This document is filed with the Dutch Chamber of Commerce (KvK) and must be executed before a Dutch civil law notary. It serves as the constitutional document of the company, outlining its fundamental structure, objectives, and internal regulations. The document is particularly important as it establishes the private nature of the corporation, including restrictions on share transfers, which is a defining characteristic of a BV. It must comply with Dutch corporate law requirements while being tailored to the specific needs of the founding shareholders and their business objectives. These articles form the basis for all future corporate actions and governance decisions.
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1. Company Name and Seat: Official name of the company, registered office location, and trade names if any
2. Objects and Purpose: Description of the company's business activities and objectives
3. Share Capital: Details of authorized capital, number and classes of shares, nominal value
4. Shares and Share Certificates: Characteristics of shares, rights attached to shares, and share certificate provisions
5. Share Transfer Restrictions: Procedures and restrictions for transferring shares, including offering requirements to other shareholders
6. Shareholders Register: Provisions regarding the maintenance and access to the shareholders register
7. General Meeting of Shareholders: Rules for convening and conducting shareholder meetings, voting rights, and decision-making procedures
8. Management Board: Composition, appointment, suspension, dismissal, and duties of managing directors
9. Representation: Powers to represent the company and signature requirements
10. Financial Year and Annual Accounts: Definition of financial year and provisions regarding annual accounts and reports
11. Profits and Distributions: Rules for profit allocation, dividend payments, and other distributions
12. Amendment of Articles: Procedures for amending the articles of incorporation
13. Dissolution and Liquidation: Provisions regarding company dissolution and liquidation procedures
1. Supervisory Board: Required if opting for a two-tier board structure, detailing composition, appointment, and duties of supervisory directors
2. Different Classes of Shares: Include when the company has multiple share classes with different rights and obligations
3. Conflict Resolution: Specific procedures for resolving disputes between shareholders or directors
4. Tag-Along and Drag-Along Rights: Include when shareholders want specific rights regarding the sale of shares to third parties
5. Pre-emptive Rights: Detailed provisions for shareholders' rights to purchase new share issuances
6. Electronic Communications: Provisions allowing for electronic shareholder meetings and communications
7. Indemnification: Provisions for indemnifying directors and officers against claims
8. Non-competition: Restrictions on shareholders' involvement in competing businesses
1. Initial Shareholders: List of founding shareholders with their respective shareholdings
2. Initial Directors: List of initial management board members and their positions
3. Share Transfer Form: Standard form for documenting share transfers
4. Deed of Incorporation: Notarial deed confirming the establishment of the company
5. Bank Statement: Proof of initial capital deposit
6. Shareholders' Resolutions: Initial shareholder resolutions required for company formation
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