A Commercial Lease Letter of Intent is commonly used in the Netherlands during the initial stages of commercial property lease negotiations. It serves as a crucial intermediate step between initial discussions and the execution of a final lease agreement. This document outlines the principal commercial terms and conditions that parties intend to include in their final lease agreement, while typically maintaining a non-binding nature except for specific provisions like confidentiality and exclusivity. Under Dutch law, while the Letter of Intent itself is generally non-binding, parties must conduct their negotiations in good faith (precontractuele goede trouw). The document typically precedes more detailed due diligence and is used across various commercial property types, from office spaces to retail locations. It helps parties align their expectations and provides a clear framework for further negotiations while documenting key commercial terms such as rental rates, lease duration, and permitted use of the premises.
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1. Parties: Identification of the prospective landlord and tenant, including full legal names, addresses, and registration numbers
2. Purpose of the Letter: Clear statement that this is a non-binding Letter of Intent (except for specified provisions) for a commercial lease
3. Property Details: Specific description of the commercial property, including address, size, and any relevant building or unit numbers
4. Commercial Terms: Key commercial terms including proposed rent, term length, commencement date, and any rent-free periods
5. Permitted Use: Intended use of the premises by the tenant
6. Timeline: Proposed timeline for negotiations, due diligence, and execution of the final lease agreement
7. Conditions Precedent: Any conditions that must be met before proceeding to a final lease agreement
8. Binding Provisions: Specification of which provisions are legally binding (typically confidentiality, exclusivity, and governing law)
9. Expiration Date: Date until which the LOI remains valid
1. Break Options: Include when early termination rights are being considered
2. Service Charges: Include when there are specific arrangements for service charges and utilities
3. Fit-out Works: Include when tenant improvements or modifications are contemplated
4. Exclusivity Period: Include when parties want to ensure exclusive negotiations for a specific period
5. Environmental Provisions: Include when there are specific environmental concerns or requirements
6. Broker/Agent Declaration: Include when real estate agents or brokers are involved in the transaction
7. Due Diligence Requirements: Include when specific due diligence items need to be outlined
1. Floor Plan: Preliminary floor plan or layout of the premises
2. Initial Rent Calculations: Breakdown of proposed rent and other financial terms
3. Proposed Timeline: Detailed timeline for negotiation and completion of the final lease
4. Property Photos: Current photographs of the property (if available)
5. Existing Service Contracts: List of service contracts that may be relevant to the lease
Relevant legal definitions
Clauses
Relevant Industries
Retail
Office Space
Industrial
Logistics
Hospitality
Healthcare
Education
Technology
Manufacturing
Professional Services
Financial Services
Entertainment
Food and Beverage
Warehouse and Distribution
Relevant Teams
Legal
Finance
Real Estate
Operations
Facilities Management
Risk and Compliance
Business Development
Property Management
Asset Management
Corporate Services
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Real Estate Director
Property Manager
Facilities Manager
Legal Counsel
Commercial Director
Operations Manager
Business Development Manager
Finance Manager
Asset Manager
Lease Administrator
Real Estate Analyst
Risk Manager
Compliance Officer
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