This DPA Subject Access Request document is essential for organizations processing personal data under Dutch jurisdiction to comply with individuals' right of access under Article 15 of the GDPR and the Dutch Implementation Act (UAVG). It should be used when an individual (data subject) exercises their right to request information about their personal data processing. The document ensures proper documentation of the request, verification of the requestor's identity, and systematic collection of required information for response. It includes provisions for the mandatory one-month response timeline, possible timeline extensions, and format specifications for the response. This template helps organizations maintain compliance while managing such requests efficiently and consistently.
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1. Identity Confirmation: Details of the requesting data subject and verification of their identity
2. Request Details: Specific information about what personal data is being requested and the time period covered
3. Format Preference: Preferred format for receiving the requested information (electronic/physical)
4. Processing Timeline: Statement of the one-month response deadline under GDPR, with possible extension notice
5. Rights Statement: Information about the data subject's rights under GDPR and Dutch law
6. Contact Information: Details for further communication and submission of the request
7. Authorization: Signature section and date of request
1. Third Party Authorization: To be included when request is made on behalf of another person
2. Specific Data Categories: When requestor is interested in specific categories of personal data only
3. Historical Request Reference: For follow-up requests referring to previous subject access requests
4. Urgency Statement: When there is a legitimate need for expedited processing
5. Cross-Border Transfer Notice: When data processing involves transfers outside the EU/EEA
1. Identity Verification Documents: List of acceptable identity verification documents and requirements
2. Data Categories Overview: Comprehensive list of personal data categories that may be processed
3. Processing Activities Log: Template for recording data processing activities relevant to the request
4. Fee Schedule: Information about potential fees for additional copies or excessive requests
5. Privacy Notice Reference: Reference to relevant sections of the organization's privacy notice
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