The Employee Letter of Employment is a mandatory document in the Netherlands that must be provided to employees within one week of starting employment, as per Dutch law and EU requirements. It serves as the primary document defining the employment relationship and must include specific information required by the Dutch Civil Code and recent EU directives on transparent working conditions. This document is used when hiring new employees or formalizing existing employment relationships, and it forms the foundation of the legal relationship between employer and employee. The letter must be provided in writing (either physical or digital) and should be drafted in a language that both parties understand. It typically requires signing by both parties and must be retained throughout the employment relationship.
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1. Employer and Employee Details: Full legal names and addresses of both parties
2. Position and Duties: Job title, role description, and main responsibilities
3. Employment Start Date: Commencement date and any probationary period details
4. Work Location: Primary workplace address and any flexibility arrangements
5. Working Hours: Standard working hours, days per week, and schedule
6. Salary and Benefits: Base salary, payment frequency, holiday allowance, and other benefits
7. Leave Entitlement: Annual leave days and public holidays
8. Notice Period: Required notice period for termination by either party
9. Collective Agreements: Reference to applicable collective agreements if any
10. Confidentiality: Basic confidentiality obligations
11. Governing Law: Confirmation that Dutch law applies
1. Shift Work Arrangements: Include when position involves rotating shifts or irregular hours
2. Company Car/Travel Allowance: Include when transportation benefits are provided
3. Bonus Scheme: Include when performance-based bonuses are applicable
4. International Assignment Terms: Include for employees working across borders
5. Training Requirements: Include when specific training or certifications are required
6. Non-Competition Clause: Include when restricting post-employment competition
7. Intellectual Property Rights: Include for roles involving creative or innovative work
8. Remote Working Policy: Include when remote work is permitted
9. On-Call Duties: Include for positions with on-call responsibilities
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Package Overview: Detailed breakdown of all benefits and allowances
3. Company Policies: Reference to key company policies and procedures
4. Pension Scheme Details: Information about pension arrangements and contributions
5. Working Hours Schedule: Detailed breakdown of working patterns if complex
6. Code of Conduct: Company's code of conduct and expected behavior standards
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