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The Employment Contract Renewal Request Letter is a crucial document used in Dutch employment relationships when an employee's fixed-term contract is approaching its end date and they wish to formally request a renewal. This document is particularly relevant in the context of Dutch employment law, which has specific regulations regarding successive fixed-term contracts under the chain rule (ketenregeling). The letter serves as a professional means of initiating the renewal process, typically submitted 1-2 months before the current contract's expiration. It should include reference to the current employment terms, performance highlights, and any relevant achievements or qualifications gained during the current contract period. The timing and content of this letter can be significant under Dutch law, as employers must inform employees about renewal or termination at least one month before the contract's end date.

1. Sender's Details: Full name, position, department, and contact information of the employee

2. Date: Current date in Dutch business letter format

3. Recipient's Details: Full name and title of the relevant manager/HR representative, company name and address

4. Subject Line: Clear indication that this is an employment contract renewal request

5. Opening Salutation: Formal greeting to the recipient

6. Current Employment Reference: Details of current position, start date, and contract end date

7. Request Statement: Clear statement requesting contract renewal

8. Performance Summary: Brief overview of achievements and contributions during current contract period

9. Closing Statement: Expression of appreciation and hope for positive consideration

10. Sign-off: Professional closure, signature, and printed name