The End of Employment Contract Notification Letter is a crucial document used in the Netherlands when formally terminating an employment relationship. It serves as the official written communication of employment termination, required under Dutch employment law to ensure legal compliance and clarity for all parties involved. This document is typically used when employment is being terminated through mutual agreement, non-renewal of a fixed-term contract, or unilateral termination where permitted by law. The letter must comply with Dutch Civil Code requirements and the Work and Security Act (WWZ), including proper notice periods, transition payment details, and specific termination grounds where applicable. It forms part of the employee's permanent record and may be required for future reference in legal or administrative proceedings.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Details: Full name, address, and employee ID of the recipient
3. Subject Line: Clear indication that this is an employment termination notice
4. Termination Statement: Clear and unambiguous statement of employment termination
5. Key Dates: Last working day, notice period details, and termination effective date
6. Final Payment Information: Information about final salary, vacation days payout, and transition payment if applicable
7. Company Property: List of company property to be returned and deadline
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Next Steps: Clear outline of what the employee needs to do next
10. Closing and Signatures: Formal closing, space for signature of authorized company representative
1. Garden Leave: Details of garden leave arrangement if applicable
2. Reference Provision: Information about providing employment references
3. Non-Compete Reminder: Reminder of post-employment restrictions if applicable
4. Handover Requirements: Detailed instructions for knowledge transfer and project handover if needed
5. Settlement Agreement Reference: Reference to separate settlement agreement if one is being offered
6. Benefits Continuation: Information about any benefits that continue post-employment
7. Exit Interview: Details about exit interview arrangements if company policy requires one
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation days, and transition payment
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting ongoing projects and responsibilities
4. Benefits Summary: Summary of benefit entitlements and end dates
5. Exit Procedure Checklist: Checklist of all required actions for completing the termination process
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