The Feedstock Supply Agreement is essential for businesses requiring regular supply of raw materials for their manufacturing or processing operations. This document is particularly relevant in the Dutch market and must comply with both Dutch civil law and EU regulations. It is typically used when establishing long-term supply relationships where consistent quality and reliable delivery of raw materials are crucial to operations. The agreement should address specific requirements of Dutch contract law while incorporating international commercial practices (such as Incoterms). Key elements include detailed quality specifications, pricing mechanisms, delivery schedules, and compliance requirements. The document is especially important for industries where raw material quality directly impacts final product quality and where supply chain reliability is critical to business operations.
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1. Parties: Identification and details of the supplier and buyer, including registration numbers and addresses
2. Background: Context of the agreement, relationship between parties, and general purpose of the supply arrangement
3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement
4. Supply Obligations: Core obligations regarding the supply of feedstock, including quantities, specifications, and delivery terms
5. Quality Requirements: Detailed quality standards, testing procedures, and acceptance criteria for the feedstock
6. Ordering and Forecasting: Process for placing orders, lead times, and forecasting requirements
7. Delivery and Risk: Delivery terms, transfer of risk, Incoterms, and logistics arrangements
8. Price and Payment: Pricing mechanism, payment terms, invoicing, and any price adjustment provisions
9. Title: Transfer of ownership and retention of title provisions
10. Term and Termination: Duration of the agreement and grounds for termination
11. Force Majeure: Events constituting force majeure and consequences
12. Warranties and Representations: Standard warranties regarding capacity, quality, and compliance
13. Liability and Indemnification: Allocation of risks, limitations of liability, and indemnification obligations
14. Confidentiality: Protection of confidential information and trade secrets
15. Governing Law and Jurisdiction: Choice of Dutch law and jurisdiction provisions
16. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Sustainability Requirements: Environmental and sustainability obligations, used when feedstock must meet specific sustainability criteria
2. Minimum Purchase Obligations: Take-or-pay or minimum purchase commitments, included for long-term supply arrangements
3. Storage and Warehousing: Storage requirements and responsibilities, needed when specific storage conditions are critical
4. Insurance: Specific insurance requirements, included for high-value or hazardous materials
5. Quality Management System: Detailed quality management requirements, used for complex or regulated feedstock
6. Security of Supply: Additional provisions for supply security, relevant for critical feedstock or sole supplier arrangements
7. Intellectual Property: IP provisions, needed when proprietary processes or technical information is involved
8. Change Control: Process for managing changes to specifications or requirements, used in complex supply arrangements
9. Compliance with Laws: Detailed compliance obligations, particularly important for regulated industries
10. Step-In Rights: Rights to step in and secure alternative supply, used in critical supply arrangements
1. Schedule 1 - Product Specifications: Detailed technical specifications of the feedstock
2. Schedule 2 - Pricing and Payment Terms: Detailed pricing mechanism, including any formulae and adjustment mechanisms
3. Schedule 3 - Quality Testing Procedures: Detailed procedures for sampling, testing, and quality verification
4. Schedule 4 - Delivery Schedule: Detailed delivery timeframes and logistics requirements
5. Schedule 5 - Key Performance Indicators: Performance metrics and measurement criteria
6. Schedule 6 - Health, Safety and Environmental Requirements: Detailed HSE requirements and procedures
7. Schedule 7 - Forms and Documentation: Standard forms for orders, delivery notes, and quality certificates
8. Schedule 8 - Contact Details: Key contact persons and communication protocols
9. Appendix A - Site Rules and Requirements: Site-specific requirements for delivery and handling
10. Appendix B - Emergency Response Procedures: Procedures for handling emergencies and incidents
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