This Intern Non Disclosure Agreement is designed for use in the Netherlands when engaging interns who will have access to confidential company information during their internship period. The document complies with Dutch civil law, employment regulations, and EU data protection requirements, making it suitable for both educational and commercial contexts. It should be used whenever an organization accepts interns who will have access to sensitive information, trade secrets, intellectual property, or personal data. The agreement balances the protection of company interests with the educational nature of internships, including provisions for academic reporting and knowledge sharing where appropriate. It contains specific clauses addressing the unique aspects of intern relationships, including limited duration, educational institution involvement, and the typically entry-level nature of the position.
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1. Parties: Identification of the company and the intern, including full legal names, addresses, and for the intern, their educational institution
2. Background: Context of the internship and the need for confidentiality protection
3. Definitions: Clear definitions of key terms including Confidential Information, Trade Secrets, Intellectual Property, and Internship Period
4. Scope of Confidential Information: Detailed description of what constitutes confidential information within the organization
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information
6. Permitted Uses: Specific circumstances under which the intern may use or disclose confidential information for internship purposes
7. Duration of Obligations: Timeframe for confidentiality obligations, including obligations that survive the internship
8. Return of Materials: Requirements for returning or destroying confidential materials upon internship completion
9. Data Protection: Obligations regarding personal data handling in compliance with GDPR
10. Intellectual Property: Rights and obligations regarding IP created or accessed during the internship
11. Breach and Consequences: Consequences of breaching the agreement, considering the intern context
12. General Provisions: Standard clauses including governing law, jurisdiction, and amendment procedures
1. Academic Requirements: Include when the internship is part of an educational program, outlining how confidentiality obligations align with academic requirements
2. Social Media Policy: Include for organizations with significant social media presence or when interns may handle social media
3. Remote Work Provisions: Include when intern may work remotely and handle confidential information outside the office
4. Third Party Information: Include when intern may have access to confidential information from company clients or partners
5. Exit Interview Process: Include when organization has specific confidentiality procedures for departing interns
1. Schedule 1 - Types of Confidential Information: Detailed list of categories and examples of confidential information the intern may encounter
2. Schedule 2 - Security Procedures: Specific procedures for handling and protecting confidential information
3. Schedule 3 - Intern Project Scope: Description of intern's projects and associated confidential information access needs
4. Appendix A - Acknowledgment Form: Form for intern to sign acknowledging receipt and understanding of specific confidential materials
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