A Layoff Notice is a crucial legal document used in the Netherlands when an employer needs to formally terminate an employment relationship. It must be drafted in accordance with strict Dutch labor law requirements, including compliance with the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). The document is used to communicate the termination decision, specify the notice period, outline the transition payment (transitievergoeding), and detail the final settlement terms. It may be required in various situations, such as reorganizations, individual terminations, or economic dismissals. The notice must include specific legal grounds for termination and may require prior approval from the UWV or court, depending on the circumstances. Special attention must be paid to notice periods, which vary based on employment duration and applicable collective labor agreements.
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1. Employee and Employer Information: Full legal names and addresses of both parties, employee ID/personnel number, and position title
2. Date and Reference: Current date and any relevant reference numbers
3. Subject Line: Clear indication that this is a termination notice (Beëindiging arbeidsovereenkomst)
4. Termination Statement: Clear statement of the employment termination and the effective date
5. Legal Grounds: Specific legal basis for the termination under Dutch law
6. Notice Period: Specification of the applicable notice period and last working day
7. Transition Payment: Information about the statutory transition payment (transitievergoeding) calculation and payment
8. Company Property: Instructions regarding the return of company property
9. Final Settlement: Information about the final salary payment and settlement of outstanding benefits
1. Garden Leave: Include when employee is not required to work during notice period
2. Non-Compete/Non-Solicitation: Reference to existing restrictions, if applicable in the employment contract
3. Collective Labor Agreement Provisions: Include when specific CLA (CAO) provisions apply to the termination
4. Unemployment Benefits Information: General information about applying for unemployment benefits
5. Works Council Notice: Include when termination is part of a larger reorganization requiring works council consultation
6. Settlement Agreement Reference: Include when termination is part of a mutual settlement agreement
7. Handover Instructions: Include when specific project or role handover is required
1. Calculation of Transition Payment: Detailed breakdown of the transition payment calculation
2. Final Settlement Overview: Detailed overview of final payment including holiday pay, unused vacation days, and other benefits
3. Company Property List: Itemized list of company property to be returned
4. Handover Document: Template for documenting ongoing projects and responsibilities
5. Reference Letter: Standard reference letter confirming employment duration and role
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