The Letter Notice of Termination is a critical document used in the Netherlands when an employer wishes to formally end an employment relationship. It must be drafted in strict compliance with Dutch employment law, particularly the Dutch Civil Code and Work and Security Act. This document is essential when terminating employment contracts, whether for indefinite or fixed terms, and must include specific elements such as the termination date, notice period, grounds for termination, and details about final settlements including the statutory transition payment. The letter's content and timing are heavily regulated in the Netherlands, with specific requirements depending on the grounds for termination. Improper execution of a Notice of Termination can lead to legal challenges and potential nullification of the termination, making it crucial to follow all formal requirements carefully.
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1. Recipient Details: Full name, address, and position of the employee
2. Date: Official date of the termination notice
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination including the specific employment contract being terminated
5. Legal Grounds: Specification of the legal grounds for termination under Dutch law
6. Last Working Day: Explicit mention of the final working day, considering statutory notice periods
7. Financial Settlement: Details of final salary, vacation days payout, and transition payment (transitievergoeding)
8. Company Property: Instructions regarding return of company property
9. Final Settlement Arrangements: Information about the final payslip and settlement of any outstanding amounts
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Reference Provision: Include when offering to provide employment references
3. Non-Compete Reminder: Include when employee is subject to post-employment restrictions
4. Handover Requirements: Include when specific handover of duties is required
5. Continuing Obligations: Include when reminding employee of surviving contractual obligations
6. Settlement Agreement Option: Include when offering a mutual separation agreement as an alternative
7. Internal Appeal Rights: Include when company policy provides internal appeal procedures
1. Financial Calculation Schedule: Detailed breakdown of final payment including salary, transition payment, and other entitlements
2. Handover Schedule: Detailed list of projects, responsibilities and deadlines for knowledge transfer
3. Company Property List: Itemized list of company property to be returned
4. Benefits Termination Schedule: Timeline and details for termination of various employment benefits
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