The Salary Deduction Form is a crucial document in Dutch employment relationships, used whenever an employer needs to make specific deductions from an employee's salary beyond statutory deductions. These may include voluntary deductions for benefits like bicycle schemes, gym memberships, or loan repayments, as well as agreed-upon deductions for training costs or other workplace arrangements. The form ensures compliance with Dutch labor laws, particularly the Dutch Civil Code (Burgerlijk Wetboek) and the Minimum Wage and Minimum Holiday Allowance Act, which set strict requirements for salary deductions. It provides legal protection for both employer and employee by clearly documenting the terms, amounts, and duration of the deduction arrangement while ensuring transparency and proper consent.
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1. Employee and Employer Information: Complete details of both the employee and employer, including names, addresses, and relevant ID numbers
2. Type of Deduction: Clear specification of the nature of the deduction (e.g., pension contribution, loan repayment, bicycle scheme)
3. Deduction Details: Specific amount or percentage to be deducted, frequency of deduction, start date, and end date if applicable
4. Legal Framework: Reference to relevant Dutch legislation and internal policies governing the deduction
5. Employee Declaration: Employee's explicit consent to the deduction and confirmation of understanding
6. Signature Section: Space for dated signatures of both employee and authorized company representative
1. Payment Schedule: Include when deductions occur over multiple periods or vary in amount
2. Cancellation Terms: Include when the deduction arrangement can be terminated before completion
3. Related Benefits: Include when deduction is linked to specific benefits (e.g., company car, training costs)
4. Tax Implications: Include when the deduction has specific tax consequences that need to be acknowledged
5. Works Council Approval: Include when the deduction scheme requires works council approval under WOR
6. Hardship Clause: Include when there's a need to address potential financial hardship situations
1. Calculation Method: Detailed breakdown of how the deduction amount is calculated
2. Payment Overview: Schedule showing the complete overview of payments/deductions over time
3. Terms and Conditions: Specific terms related to the type of deduction (e.g., bicycle scheme rules)
4. Related Policy Document: Copy of relevant company policy governing the specific type of deduction
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Compensation and Benefits Manager
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