Vendor Intake Form

Vendor Intake Form Template for Netherlands

A comprehensive vendor intake form designed in accordance with Dutch law and EU regulations, specifically GDPR, Dutch Civil Code, and Anti-Money Laundering regulations. This document serves as a standardized tool for collecting essential information about potential and existing vendors, including their legal status, financial details, compliance certifications, and operational capabilities. The form facilitates proper due diligence, risk assessment, and regulatory compliance while establishing a formal basis for vendor relationships under Dutch jurisdiction.

Generate a Bespoke Document

1. Select your governing law:

2. Enter your key requirements:

Download a Standard Vendor Intake Form

Download a Netherlands-compliant Vendor Intake Form or see .

Get template free

Review your own Vendor Intake Form

Let Genie AI identify missing terms, unusual language, compliance issues and more.

Your data doesn't train Genie's AI

You keep IP ownership of your docs

4.6 / 5

4.8 / 5

What is a Vendor Intake Form?

The Vendor Intake Form is a crucial document used in the initial stages of vendor onboarding and periodic vendor reviews under Dutch law. It serves as a comprehensive information-gathering tool that helps organizations maintain compliance with various regulatory requirements, including GDPR, anti-money laundering regulations, and Dutch commercial law. The form is designed to collect vital information about vendors' legal status, financial stability, operational capabilities, compliance standards, and risk profiles. This document is particularly important in the Netherlands where businesses must demonstrate proper due diligence in vendor selection and maintain accurate records of their business relationships. The Vendor Intake Form typically precedes formal contractual agreements and helps organizations make informed decisions about potential business partnerships while ensuring regulatory compliance.

What sections should be included in a Vendor Intake Form?

1. 1. Company Information: Basic vendor details including legal name, trade names, registration numbers, VAT number, and legal form

2. 2. Contact Details: Primary business, technical, and emergency contact information

3. 3. Business Profile: Nature of business, years in operation, size of company, and key services/products offered

4. 4. Financial Information: Banking details, payment terms, financial statements references, and credit rating information

5. 5. Compliance & Certifications: Information about relevant certifications, licenses, and compliance with industry standards

6. 6. Data Protection: GDPR compliance information and data processing details

7. 7. Declaration: Vendor's confirmation of information accuracy and consent for data processing

What sections are optional to include in a Vendor Intake Form?

1. Environmental Compliance: Section for collecting information about environmental certifications and sustainability practices, required for vendors in industries with environmental impact

2. Export Control: Details about export licenses and compliance with international trade regulations, needed for vendors dealing with controlled goods or cross-border services

3. Supplier Diversity: Information about diversity certifications and programs, relevant for organizations with supplier diversity initiatives

4. Security Questionnaire: IT security and data protection measures, required for vendors who will have access to systems or sensitive data

5. Quality Management: Details about quality control processes and certifications, important for manufacturers or service providers where quality is critical

What schedules should be included in a Vendor Intake Form?

1. Appendix A - Required Documents: Checklist of documents to be submitted with the form (e.g., Chamber of Commerce extract, VAT registration, certifications)

2. Appendix B - Code of Conduct: Company's supplier code of conduct that needs to be acknowledged

3. Appendix C - Compliance Declaration: Standard declarations regarding anti-corruption, sanctions compliance, and ethical business practices

4. Appendix D - Data Processing Agreement: Standard DPA to be completed if vendor will process personal data

5. Appendix E - Insurance Requirements: Detailed insurance requirements and proof of coverage needed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Cost

Free to use

Find the exact document you need

No matches found.

Massage Client Consultation Form

A GDPR-compliant massage therapy consultation and consent form for use in the Netherlands, combining client health assessment with legal requirements.

51��Ƶ����

How Cambridge United Uses Genie AI to Speed Up Player Signings and Slash Legal Costs

Generate a Bespoke Document

Download a Standard Vendor Intake Form

Review your own Vendor Intake Form

What is a Vendor Intake Form?

What sections should be included in a Vendor Intake Form?

What sections are optional to include in a Vendor Intake Form?

What schedules should be included in a Vendor Intake Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

Cost

Find the exact document you need

Massage Client Consultation Form

Holistic Intake Form

Salon Intake Form

New Patient Intake Form

Basic Intake Form

Yoga Intake Form

Health Intake Form

Marketing Intake Form

Intake Form

Project Intake Form

Consent For Massage Therapy Form

Therapy Intake Form

Marketing Client Intake Form

Event Planning Intake Form

Massage Client Intake Form

Inventory Intake Form

Vehicle Intake Form

Real Estate Buyer Intake Form

Consulting Intake Form

Order Intake Form

Bookkeeping Client Intake Form

Creative Intake Form

Lead Intake Form

Clinical Intake Form

Procurement Intake Form

Patient Intake Form

�ұ�Ծ���’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security:

Use Cases

Generate Legal Docs Free

51��Ƶ��

�ұ�Ծ��’s Security Promise