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An Authorization Letter To Claim Diploma is a crucial document used when a graduate or qualification holder cannot personally collect their academic credentials from an educational institution in New Zealand. This document becomes necessary in situations such as overseas travel, work commitments, or other circumstances preventing personal collection. The letter must comply with New Zealand's Privacy Act 2020 and educational regulations, containing specific details about the diploma holder, the authorized representative, and the qualification being collected. It serves as a legal instrument that protects both the educational institution and the diploma holder while ensuring secure and proper handling of important academic credentials. The document typically requires proper identification details, clear authorization statements, and may need to be accompanied by relevant identification documents of both parties.

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Name and address of the educational institution

3. Subject Line: Clear indication that this is an authorization letter for diploma collection

4. Author Introduction: Full name and identification details of the person granting authorization (the diploma holder)

5. Authorization Statement: Clear statement authorizing the designated person to collect the diploma

6. Authorized Person Details: Full name and identification details of the person being authorized to collect the diploma

7. Diploma Details: Specific details about the diploma being collected (degree name, year of completion, student ID)

8. Duration of Authorization: Validity period of the authorization

9. Contact Information: Contact details of both the authorizer and authorized person

10. Signature Block: Space for signature, name, and date for the person granting authorization