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Contract For Project Management Services Template for New Zealand

A comprehensive legal agreement governed by New Zealand law that establishes the terms and conditions under which professional project management services will be provided. The document outlines the scope of services, responsibilities, deliverables, payment terms, and professional obligations of the project manager while ensuring compliance with relevant New Zealand legislation including the Contract and Commercial Law Act 2017 and the Health and Safety at Work Act 2015. It provides a robust framework for managing the relationship between the client and project management service provider, including risk allocation, performance standards, and dispute resolution mechanisms.

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What is a Contract For Project Management Services?

The Contract For Project Management Services is designed for use in New Zealand business environments where professional project management expertise is required for significant undertakings. This document is essential when engaging external project management professionals or firms to oversee and deliver projects across various sectors. It encompasses key elements such as scope definition, service levels, risk allocation, and commercial terms, while ensuring compliance with New Zealand legislative requirements including the Contract and Commercial Law Act 2017, Health and Safety at Work Act 2015, and other relevant regulations. The agreement is particularly valuable for complex projects requiring professional oversight, structured delivery approaches, and clear accountability frameworks. It provides comprehensive protection for both the client and the project management service provider by clearly defining roles, responsibilities, and performance expectations.

What sections should be included in a Contract For Project Management Services?

1. Parties: Identifies and provides full legal details of the contracting parties (Client and Project Manager)

2. Background: Sets out the context of the agreement, including the Client's need for project management services and the Project Manager's qualifications and capacity to provide them

3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation rules

4. Appointment and Term: Establishes the formal appointment of the Project Manager and the duration of the agreement

5. Scope of Services: Outlines the core project management services to be provided, including key deliverables and responsibilities

6. Project Manager's Obligations: Details the specific duties, standard of care, and professional obligations of the Project Manager

7. Client's Obligations: Specifies the Client's responsibilities, including provision of information and cooperation

8. Fees and Payment: Sets out the fee structure, payment terms, and invoicing procedures

9. Reporting and Communication: Establishes reporting requirements, meeting schedules, and communication protocols

10. Intellectual Property: Addresses ownership and usage rights of project documents and deliverables

11. Confidentiality: Establishes obligations regarding confidential information handling

12. Liability and Insurance: Defines liability limitations and required insurance coverage

13. Termination: Sets out circumstances and procedures for agreement termination

14. Dispute Resolution: Establishes processes for handling disputes between parties

15. General Provisions: Contains standard boilerplate clauses including notices, assignment, and governing law

What sections are optional to include in a Contract For Project Management Services?

1. Health and Safety: Detailed health and safety obligations when the project involves site work or physical operations

2. Subcontracting: Rules and procedures for engaging subcontractors when the Project Manager may need to delegate work

3. Performance Guarantees: Specific performance metrics and guarantees when required by the Client

4. Value Management: Procedures for cost control and value engineering when project budget management is a key concern

5. Force Majeure: Provisions for handling unforeseen circumstances, particularly relevant for long-term projects

6. Sustainability Requirements: Environmental and sustainability obligations when the project has specific green building or sustainability goals

7. Cultural Considerations: Specific provisions regarding Māori cultural considerations and Treaty of Waitangi obligations when relevant to the project

What schedules should be included in a Contract For Project Management Services?

1. Schedule 1: Scope of Services: Detailed breakdown of project management services, deliverables, and exclusions

2. Schedule 2: Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule 3: Key Personnel: Names and roles of key project team members and their responsibilities

4. Schedule 4: Project Program: Project timeline, key milestones, and deliverable dates

5. Schedule 5: Client's Requirements: Detailed specification of the Client's project requirements and objectives

6. Schedule 6: Communication Protocols: Detailed procedures for project communications, reporting formats, and meeting schedules

7. Schedule 7: Insurance Requirements: Specific insurance types and coverage levels required

8. Appendix A: Project Management Procedures: Standard operating procedures and management methodologies to be used

9. Appendix B: Forms and Templates: Standard forms and templates to be used during the project

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Project Agreement

Cost

Free to use

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