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The Demobilization Letter To Employee is a crucial document used in New Zealand business operations when an organization needs to formally communicate the end of employment due to project completion, organizational restructuring, or similar circumstances. It serves as an official record of employment termination while ensuring compliance with New Zealand employment law, particularly the Employment Relations Act 2000. The letter typically includes essential information such as the termination date, notice period, final payment arrangements, and instructions regarding company property. This document is particularly important in industries with project-based work or temporary assignments, where workforce reduction is a planned part of the project lifecycle. It must be drafted with careful attention to legal requirements while maintaining a professional and respectful tone, as it forms part of the official employment record and may have legal implications.

1. Letter Date and Address Block: Formal letter heading including date, employee's name and address

2. Salutation: Personal greeting to the employee

3. Confirmation of Demobilization: Clear statement of the employment termination and its primary reason

4. Last Working Day: Specific mention of the final day of employment and any notice period details

5. Final Pay Information: Details about final salary, holiday pay, and other entitlements

6. Company Property: Instructions regarding return of company assets and equipment

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

8. Reference Offer: Information about providing employment references

9. Acknowledgment and Thanks: Expression of gratitude for service and contributions

10. Closing and Signature: Formal closing, including contact information for questions