The Employer Requesting Reference Letter is a fundamental business document used in New Zealand's professional environment when seeking to verify a candidate's employment history and performance. This document type is essential for making informed hiring decisions while complying with New Zealand's legal framework, including the Privacy Act 2020, Employment Relations Act 2000, and relevant privacy and employment legislation. The template is designed to facilitate the exchange of accurate, relevant information about a former employee's work history, performance, and professional conduct, while maintaining appropriate confidentiality and protecting all parties' interests. It is particularly important in contexts where formal employment verification is required for regulatory compliance, professional certification, or organizational policy requirements.
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1. Letter Header: Company letterhead, date, and recipient details if specified
2. Introduction: Establishes purpose of letter and confirms employment relationship
3. Employment Details: Dates of employment, position(s) held, and nature of employment (full-time/part-time)
4. Role Description: Key responsibilities and scope of the employee's role
5. Performance Statement: Factual statement about the employee's performance, skills, and contributions
6. Closing Statement: Professional closing with contact information for further queries
1. Reason for Leaving: Include when appropriate and with employee's consent
2. Specific Achievements: Notable projects or accomplishments, when relevant to the new role
3. Character Reference: Personal qualities and team fit, if specifically requested
4. Rehire Statement: Statement about eligibility for rehire, if company policy allows
5. Salary Information: Only if specifically authorized by employee and requested by prospective employer
1. Employment History Detail: Detailed listing of positions held and dates if employee had multiple roles
2. Performance Reviews Summary: Summary of formal performance evaluations if authorized and relevant
3. Certifications and Training: List of relevant professional certifications or training completed during employment
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