The End of Service Letter to Employee is a crucial document in New Zealand employment practices, required when an employment relationship concludes, whether through resignation, termination, or redundancy. It serves multiple purposes: officially documenting the end of employment, confirming final entitlements, outlining remaining obligations, and providing clarity for both parties regarding the conclusion of the employment relationship. The document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, Holidays Act 2003, and Privacy Act 2020. It's an essential tool for ensuring proper documentation of employment termination and protecting both employer and employee interests by clearly stating all final arrangements and obligations.
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1. Employee and Company Details: Full names and addresses of both the employee and company, including position title and employee ID
2. Confirmation of Employment End: Clear statement of employment termination date and type (resignation/termination/redundancy)
3. Service Duration: Start and end dates of employment, including any changes in position during employment
4. Final Payment Details: Overview of final payment including salary, holiday pay, and other entitlements
5. Company Property Return: List of company items to be returned and deadline for return
6. Reference Confirmation: Statement about providing employment references if applicable
1. Garden Leave Provisions: Include when employee is placed on garden leave during notice period
2. Restrictive Covenants: Reference to ongoing obligations regarding confidentiality, non-compete if applicable
3. Outstanding Projects: Include when handover of specific projects or responsibilities is required
4. Benefits Continuation: Details of any benefits extending beyond employment end date
5. Exit Interview: Include when an exit interview is to be scheduled
6. Acknowledgment Section: Include when written confirmation of receipt is required from employee
1. Final Payment Calculation: Detailed breakdown of final payment including holiday pay, outstanding wages, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefits Summary: Summary of benefits status and termination dates
4. Handover Document Template: Template for documenting handover of responsibilities if applicable
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