The Hazard Identification and Risk Assessment Policy is a crucial document required for organizations operating in New Zealand to comply with the Health and Safety at Work Act 2015 and associated regulations. This policy document provides a structured approach to identifying workplace hazards, assessing their associated risks, and implementing appropriate control measures. It is essential for organizations of all sizes and sectors to maintain a safe workplace environment and meet their legal obligations as a Person Conducting a Business or Undertaking (PCBU). The policy supports organizations in establishing systematic processes for ongoing hazard management, worker consultation, and risk mitigation, while providing clear guidelines for roles and responsibilities in workplace safety management.
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1. Purpose and Scope: States the objective of the policy and defines its application within the organization
2. Policy Statement: Organization's commitment to hazard identification and risk assessment, including compliance with relevant legislation
3. Definitions: Clear definitions of key terms used throughout the policy, including technical and legislative terminology
4. Roles and Responsibilities: Detailed outline of responsibilities for management, workers, contractors, and health and safety representatives
5. Hazard Identification Process: Step-by-step procedures for identifying workplace hazards, including different types of hazards and identification methods
6. Risk Assessment Methodology: Detailed process for assessing identified hazards, including risk matrices and evaluation criteria
7. Control Measures: Hierarchy of controls and procedures for implementing and maintaining control measures
8. Monitoring and Review: Requirements for ongoing monitoring of hazards and periodic review of risk assessments
9. Reporting and Documentation: Procedures for recording and reporting hazards, incidents, and risk assessment outcomes
10. Worker Consultation and Participation: Processes for involving workers in hazard identification and risk assessment activities
1. Industry-Specific Hazards: Detailed section for organizations in high-risk industries or with specific hazard types requiring special attention
2. Emergency Response Procedures: For organizations dealing with high-risk hazards requiring specific emergency protocols
3. Contractor Management: For organizations regularly working with contractors or in multi-employer workplaces
4. Remote Work Considerations: For organizations with remote or mobile workers requiring specific hazard identification procedures
5. Change Management: For organizations undergoing frequent changes in processes or equipment
6. Training Requirements: Detailed training specifications for organizations with complex hazard identification needs
1. Risk Assessment Matrix: Template and guidelines for risk evaluation and classification
2. Hazard Identification Checklist: Standardized checklist for conducting hazard identification activities
3. Incident Report Form: Template for reporting hazards and incidents
4. Control Measure Register: Template for documenting and tracking implemented control measures
5. Risk Assessment Review Schedule: Timeline and requirements for periodic review of risk assessments
6. Relevant Legislation Register: List of applicable laws, regulations, and codes of practice
7. Training Matrix: Overview of required training for different roles in hazard identification and risk assessment
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