The Internship Confirmation Letter is a crucial document in New Zealand's employment framework, used when organizations offer internship positions to individuals, whether as part of academic programs or independent professional development opportunities. It serves as the primary document establishing the internship relationship and must comply with New Zealand's Employment Relations Act 2000, Health and Safety at Work Act 2015, and other relevant legislation. This document is particularly important as it clarifies whether the internship constitutes an employment relationship under New Zealand law and outlines all essential terms, conditions, and expectations. The letter should be used at the final stage of the internship recruitment process, after verbal agreement but before the internship commences, ensuring all parties have clear written confirmation of the arrangement's terms.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Intern's full name and contact details
3. Salutation: Professional greeting to the intern
4. Offer Statement: Clear statement confirming the internship offer and expressing enthusiasm
5. Position Details: Title/role of the internship position and department/team
6. Duration and Dates: Start date, end date, and total duration of the internship
7. Working Hours: Expected working hours, days of work, and any flexibility arrangements
8. Location: Primary work location and any remote work arrangements
9. Supervision: Name and position of the primary supervisor/mentor
10. Compensation: Details of any payment, stipend, or allowances (if applicable)
11. Key Responsibilities: Overview of main duties and expected learning outcomes
12. Closing: Instructions for accepting the offer, contact for questions, and signature block
1. Academic Requirements: Include when internship is part of academic program, detailing credit requirements and academic supervisor details
2. Confidentiality Statement: Include when intern will have access to sensitive information
3. Benefits: Include when offering additional benefits like meal allowances, transport reimbursement, etc.
4. Performance Review: Include when there will be formal evaluation processes
5. Visa Requirements: Include for international interns requiring visa sponsorship
6. Health and Safety: Include when role involves specific health and safety considerations
7. Equipment Provision: Include when providing specific tools or equipment for the role
1. Schedule 1: Detailed Job Description: Comprehensive list of duties, responsibilities, and learning objectives
2. Schedule 2: Company Policies: Relevant workplace policies and procedures applicable to interns
3. Schedule 3: Training Schedule: Outline of structured training program if applicable
4. Appendix A: Required Documentation: List of documents intern needs to provide (ID, visa, academic enrollment proof, etc.)
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