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The Landlord Reference Letter Request is an essential document in New Zealand's residential tenancy sector, used when a prospective landlord or property manager needs to verify a potential tenant's rental history. This document type emerged from the need to formalize the reference-checking process while ensuring compliance with the Residential Tenancies Act 1986 and Privacy Act 2020. It serves as a standardized way to gather information about a tenant's payment reliability, property care, and general conduct during previous tenancies. The document must be carefully structured to request only relevant information while respecting privacy rights and avoiding discriminatory practices. Typically used during the tenant screening process, the Landlord Reference Letter Request helps property managers and landlords make informed decisions about tenant selection while maintaining professional standards and legal compliance.

1. Letter Header: Contains sender's contact details, date, and recipient's contact information

2. Subject Line: Clearly states 'Tenant Reference Request for [Tenant Name]'

3. Introduction: Identifies the sender, states the purpose of the letter, and names the tenant for whom the reference is being requested

4. Tenant Details: Provides basic information about the tenant including full name, current contact details, and dates of their tenancy at the referenced property

5. Information Request: Lists specific questions about the tenant's rental history, including payment reliability, property maintenance, and behavioral conduct

6. Privacy Statement: Acknowledges privacy laws and confirms tenant's consent has been obtained

7. Closing: Includes thank you note, request for response timeframe, and contact information for follow-up

8. Signature Block: Formal signature section with sender's name, role, and contact information