Minutes Of Extraordinary General Meeting are crucial corporate governance documents required under New Zealand law when companies need to record significant decisions made outside the regular annual general meeting cycle. These minutes are mandated by the Companies Act 1993 and must be maintained as part of the company's official records. They are typically used when urgent or significant matters arise that cannot wait until the next AGM, such as changes to company structure, major transactions, alterations to the constitution, or appointment/removal of directors. The document must capture accurate details of attendance, quorum, discussions, and voting outcomes, serving both as a legal record and a reference document for future corporate actions. Proper maintenance of EGM minutes is essential for regulatory compliance and corporate governance.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Meeting Details: Full legal name of company, date, time, and location of meeting
2. Attendance: List of attendees, including directors, shareholders, company secretary, and any invited guests or observers
3. Chairperson: Name of the appointed chairperson and confirmation of their appointment
4. Quorum: Confirmation that quorum requirements were met as per company constitution
5. Notice of Meeting: Confirmation that proper notice was given or waived
6. Agenda: List of items to be discussed and voted upon
7. Resolutions: Details of all resolutions proposed, discussions held, and voting results
8. Closure: Time of meeting closure and signature block for chairperson's approval
1. Proxies and Powers of Attorney: Details of any proxy arrangements or powers of attorney presented at the meeting
2. Declarations of Interest: Record of any interests declared by directors in relation to matters discussed
3. Questions and Answers: Summary of any significant Q&A sessions during the meeting
4. Objections: Record of any formal objections raised during the meeting
5. Special Business: Details of any special or extraordinary business conducted
6. Next Meeting: If applicable, details of the next scheduled meeting
1. Attendance Register: Detailed list of attendees with signatures or electronic confirmation of attendance
2. Proxy Forms: Copies of valid proxy forms presented at the meeting
3. Supporting Documents: Any documents tabled or presented during the meeting
4. Voting Results: Detailed breakdown of voting results for each resolution
5. Notice of Meeting: Copy of the original notice of meeting and any related correspondence
6. Presentation Materials: Copies of any presentations or materials shown during the meeting
Find the exact document you need
Minutes Of Annual Meeting Of Shareholders
Official record of an Annual Meeting of Shareholders under New Zealand law, documenting key corporate decisions and governance activities.
Download
Shareholder Meeting Minutes
Official record of company shareholder meeting proceedings under New Zealand law, documenting key decisions and resolutions.
Download
Minutes Of Extraordinary General Meeting
Official minutes documenting an Extraordinary General Meeting proceedings and decisions under New Zealand corporate law.
Download
Annual General Meeting Minutes
Official record of company annual general meeting proceedings and decisions under New Zealand law.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)