The Storage Unit Termination Letter is a critical document used in New Zealand's self-storage industry to formally end a storage unit rental agreement. It must comply with New Zealand's Consumer Guarantees Act 1993 and Fair Trading Act 1986, ensuring clear communication and fair practice in service termination. This document is typically used when a tenant wishes to end their storage unit lease, whether at the end of an agreed term or earlier. It includes essential information such as unit identification, termination date, property removal arrangements, and settlement of any outstanding matters. The letter serves as official documentation of the termination request and helps protect both parties' rights and obligations under New Zealand law.
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1. Sender Details: Full name, address, and contact information of the person/entity sending the termination notice
2. Date: Current date when the termination letter is being issued
3. Recipient Details: Storage facility name, address, and relevant contact person
4. Storage Unit Information: Unit number, location, and account reference number
5. Notice of Termination: Clear statement of intent to terminate the storage unit agreement
6. Effective Date: Specific date when the termination will take effect
7. Unit Clearance Confirmation: Statement confirming that all items will be removed by the termination date
8. Access Arrangements: Request for final access details to remove remaining items
9. Closing Statement: Request for confirmation of receipt and any final instructions
10. Signature Block: Space for signature, printed name, and date
1. Outstanding Payments: Details of any remaining payments or credits to be settled, used when there are financial matters to resolve
2. Security Deposit: Request for return of security deposit, if applicable
3. Property Damage: Acknowledgment or dispute of any claimed damage to the unit, if relevant
4. Forwarding Address: New address for future correspondence and return of deposit, if moving
5. Special Circumstances: Explanation of early termination reasons if breaking a fixed-term agreement
1. Proof of Payment History: Copy of payment records showing account status
2. Original Storage Agreement: Copy of the initial storage unit agreement being terminated
3. Unit Condition Photos: Current photographs of the storage unit condition, if relevant
4. Inventory List: List of any items still remaining in the unit, if applicable
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